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Facilities Manager
2 weeks ago
**Job Title**: Facility Manager, South Africa
**Job Purpose**:
To deliver high quality professional Facility service in Facility management at FLSmidth, South Africa that supports the needs of the business and focus on employee experience and safe working environment, by defining the operational and delivery framework including short and long-term plans and ensure the same remains efficient, effective and fit for purpose on a day-to-day basis while ensuring required statutory compliance.
**Job Scope (Key areas of responsibilities and impact)**:
Manage overall Facility services like HVAC, Electrical, Solar system, Water Treatment plants, Generators, BMS, Security and Access control system, CCTV, Soft service, Landscaping, Fleet service, Medical service, Waste Management etc.,
Develop and implement a facility management program including preventative maintenance and life-cycle requirements
Conduct and document regular facilities inspections
Ensure that all works, and maintenance activities comply with current statutory requirements & SOPs, and that the Factory buildings and assets remain secure, effective and fit for use.
Responsible for the vendor management framework and integrated services, in close collaboration with procurement team.
Responsible for the total cost portfolio related to Facility services and drive YoY cost improvement.
Allocate and manage facility space for maximum efficiency
Coordinate intra-office moves
Supervise maintenance and repair of facilities and equipment
Oversee responsible for facility refurbishment and renovations
Implement best practice processes to increase efficiency
Calculate and compare costs for goods and services to maximize cost-effectiveness
Negotiate contracts to optimize delivery and cost saving
Manage an external facility management staff while ensuring their performance management; including job descriptions, objectives and personal development plans that support the needs of the individual.
Proactively assess risks and take necessary decisions to ensure facilities operational readiness and business continuity on a day-to-day basis.
Drive continuous improvement with the help of available technology, with a focus on real time data, digitisation to ensure excellent service to all employees within your areas of responsibility.
Ensure that the office premises are kept in good structural and decorative order and that lifecycle expenditure for refit and replacement of assets is managed efficiently with long term maintenance and service contract
Verify payment and invoicing match contract pricing Plan and monitor appropriate facility management staffing levels
Ensure efficient utilization of facility maintenance staff Performance manages, develop and train staff Prepare and track facility budget
Monitor expenses and payments
Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures, and purchases
Develop and implement cost reduction initiatives Advise on and monitor energy efficiency
**Key Accountabilities**:
Ensures adherence to FLSmidth’ s safety policy and follows up on compliance within own area of responsibility.
Managing Facility Management operation such as Utility operation & Maintenance, soft service, Food & Beverage, Security services, employee transport etc.,
Effectively manage the quality and compliance of facility management services across FLSmidth South Africa and interface with business managers to ensure all service standards are delivered or exceeded.
To be the escalation point of contact for service failure and ensure required actions are taken on priority.
Ensure monthly and quarterly management information reports. Full compliance with the agreed processes and ensure that agreed projects are completed on time, without major revisions.
Regular health and safety audits on facility management services. Maintain good government liaison.
Keep appraised of best practice in the industry by maintaining contact with professional bodies.
Coordinate and collaborate with the internal stakeholders to ensure alignment of priorities and execute as a winning team.
Motivate and lead a high performing team to achieve their objectives with necessary coaching and mentoring.
Assess and improve the performance of direct reports through Performance and Development Reviews, in order to build an effective organization.
**Key interactions**:
Internal/External
Business managers/ leaders
Vendors and contractors
Employees
Government departments and officials
**Educational qualifications**:
Diploma / Bachelor’s degree in Electrical/Mechanical Engineering with 10 years of experience
**Relevant experience and skills**:
A progressive, dynamic and flexible approach to delivery of end-to-end facility management Services.
An experienced professional with extensive knowledge of managing budgets, internal controls, vendor management, statutory compliance, risk management, building managemen
