Administration Assistant

17 hours ago

Vereeniging, South Africa Premier Full time

To provide administrative support to the Mill Manager and HOD team.
- To ensure the confidentiality and security of all documents.
- Act as a front line to the department (greeting and screening of visitors, answering telephone calls etc.).
- Organising diaries, including the scheduling of meetings, issuing of calendar invites and booking of conference / meeting rooms.
- Maintains an efficient and accurate recording of documents and filing system.
- Responsible for the provision of an effective and accurate diary management service.
- Liaising with all customers on a professional manner.
- Liaising with other team members and departments on behalf of the relevant manager.
- Keeping record of information and preparation of documentation as instructed.
- Responsible for the administration and booking of all travel arrangements and other logistic requirements.
- Preparation of team’s expense and travelling claims.
- Responsible for the planning of departmental events and meetings.
- Managing external service provider’s invoicing and ensuring timeous payment.
- Collating, tracking, and maintaining data sheets for the relevant manager.
- Compile reports (graphs and pivots) as and when required.
- Compile accurate and professional presentations and reports.
- Ensuring all communication goes out timeously.
- Display initiative in the coordination and efficient running of the office.
- Adhoc requests.

**Qualification Requirements**:

- National Diploma - Administration and Office Support or Business Administration.

**Experience Requirements**:

- 3-5 Years administrative experience at senior management level.
- Excellent semantic skills.
- Impeccable computers skills in all Microsoft Packages (Outlook, Word, Excel, and PowerPoint).

**Key Outputs**:

- Must be methodical, organized, precise, accurate, neat, and tidy.
- Must have the ability to solve a range of ad hoc and recurring problems & able to prioritize multiple tasks effectively in a fast-paced environment.
- Must be able to cope well with a team and remain focused in a time of crisis.
- Must be customer driven and committed to customer satisfaction.
- Must have foresight and anticipate and prepare well in advance, enjoys setting targets and planning activities.
- Must be a Brand Ambassador and have good organizational skills.

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