Ap Controller

1 week ago

Cape Town, South Africa Vivo Energy Full time

An **AP (Accounts Payable) Controller** is responsible for overseeing and managing a company's accounts payable function. This includes ensuring timely and accurate processing of invoices, managing vendor relationships, reconciling accounts, maintaining internal controls, and ensuring compliance with company policies and financial regulations. The AP Controller may also supervise a team, prepare reports, support audits, and collaborate with other departments to ensure efficient cash flow and financial accuracy.

**Reports to**: Finance Manager

**This is a 6-month Fixed-Term Contract.**

**Principal Accountabilities**:
**Accounts Payables**:

- Ensure the necessary controls for the invoices to be correctly recorded - receipted by the relevant department and correctly matched
- Lead the AP team
- Ensure that invoices not recorded at month end are accrued
- Assist with timely closing of accounts
- Complete Balance confirmation exercise on Monthly Basis for the top.10 suppliers
- Ensure a Good record management
- Contribute with the team for the timely completion of the external audit

**Manage Purchase orders**:

- Process Purchase order
- Ensure good Record management for the contracts

**Manage Treasury**:

- Manage VESA Payments
- Prepare Cash Forecast
- Discuss transactions Issues with the Bank
- Print & Communicate Bank Statements on a daily basis
- Manage Bidco Payments & Execute Inward Payments
- Complete Bank Reconciliation on weekly basis

**Manage Travel Transactions (Concur)**
- Manage Card transactions via Concur
- Review & approve Concur transactions to be transferred to SAP
- Reports on users with outstanding transactions
- P Card Applications and Renewal Cards
- Limit Increases Applications
- Reconcile P CARD vendor account

**Key Challenges**:

- Provide valuable support to the business (service and lubes activities).
- Maintain a good relationship with the suppliers & service providers
- In time account closing with good quality

**Requirements**:
**Job Knowledge, Skills & Experience**:

- Finance Diploma, Economic Diploma or relevant qualification
- Minimum 8-10 years of experience
- Some commercial sense and understanding of procurement
- Strong knowledge of ERP systems (SAP s/4hana is preferred)
- Well organized and able to manage competing priorities
- Strong analytical skills and ability to work independently
- Good communications and interpersonal skills
- Good team player with a flexible approach
- Customer focused
- Good multitasking skills

**Competencies**:

- Communications and interaction with stakeholders
- Team Working
- Delivers Results
- Demonstrates Courage
- Managing conflict
- Build Relationships
- Data management and Control
- Word processing, spreadsheets
- Analyses and Solve Problems
- Finance Accounting
- Knowledge of accounting systems
- Microsoft Office Applications

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