Jnr HR Assistant

2 weeks ago

Johannesburg, South Africa Smollan Financial Services Full time

Full function as HR assistant
- Adhering to the company’s Human Relations and compliance requirements
- Adhere to log in and system controls
- Administration duties
- Calculation of leave
- Maintaining, managing and controlling all daily and weekly paper work
- Filing of all checklists and minutes accordingly
- Data Capturing
- Opening and closing of agent’s files
- Handling of resignations
- Ordering of stationary
- Monitoring and managing all communication between staff and management.
- Updating your daily register
- Exercising structured time and management skills
- Ensuring that your desk is neat and clean an presentable at all times
- Effectively working on your own referral and deadline base
- Reporting all out of line duties
- Confirming all submitted doctors notes.
- Adhering to all compliance processes
- Internal communication rules
- Scripts
- Internal policies and processes
- Late coming
- Systems and product compliance
- NCA, FAIS compliance
- Arranging interviews with management
- Collecting relevant documents
- Certified ID copy
- Certified Matric copy
- Confirming : I.T.C, ID, Matric and criminal records etc
- FAIS affidavits
- Fixed term contracts
- Confirmation of employment
- Job descriptions
- Code of conduct
- Rules and Regulations
- Achieving and adhering to key performance criteria
- Filing of all compliance/company related documents.i.e. scorecards and coaching reports, NCA, FICA, FAIS in-house tests.
- Filing of all submitted Leave Forms
- Calculation of leave
- Maintaining, managing and controlling all daily and weekly paper work
- Filing of all checklists, minutes, overtime registers and Saturday checklists accordingly.
- Opening and closing of agent’s files
- Assisting with Recruitment admin
- Assisting with Supervision Admin

**Job Shadowing in absence of HR Supervisor**
- Identifying issues of non-compliance as they occur and to put in place appropriate controlling measures
- Reporting of non-compliance issues to the Key Individual
- Ensure that the Internal policies and procedures are followed
- Ensure that Smollan Financial services policies and procedures are followed
- Handling compliance queries from representatives and Team Leaders
- Quality adherence
- Coaching implementation
- One on one sessions with agents regarding supervision(product and qualifications)
- Investigating and assisting with disciplinary procedures
- Acting with diligence, care and competency
- Managing and monitory all daily registers including but not limited to access reports

**Ad hoc Assignments**

Following all reasonable assignments as instructed by the manager that falls within your job function and capabilities.

**Salary**: R5 500,00 per month

**Education**:

- High School (matric) (required)

**Experience**:

- HR administration: 1 year (required)

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