Executive Personal Assistant

7 days ago

Strand, South Africa Helderberg Personnel Full time

A well-established concern based in Strand is seeking to employ an Executive PA / Admin Lead to be responsible for assisting their management team.

personal assistant|secretary

Requirements Include:

- Coordinating diaries
- Dealing with general inquiries
- Arranging meetings
- Office administration
- Ensuring updated contact information of all contacts and liaising with them
- Diaries and Marketing Materteral - Ordering diaries, stationary and marketing material and ensuring that projects managers are issued with the correct quantities.
- Ensure a proper system of filing is maintained
- Handling leave forms, petrol slips and fines
- Gathering reports - Contact relevant staff to obtain report submissions for management meetings, development review and regional meetings.
- Quality checking presentations and tidy up where needed
- Archiving older documents and files
- Travel arrangements
- Booking of venues on behalf of al least 6 senior personnel as well as contacting clients and stakeholders
- Following up on outstanding debtors and claims with Department of Human Settlements as well as assisting with updating details on various Municipal supplier databases and assisting with the packaging of tenders.
- Keeping register of claims submitted
- Department liaison
- Continuously updating company info on supply chain databases’ of various client bodies.
- Complete information on tender documents as may be required.
- Any additional administrative assistance required by personnel

**Requirements**:

- Matric (Relevant Qualification advantageous)
- Fully bilingual - Afrikaans and English
- Strong Computer Literacy
- Excellent interpersonal and administrative abilities
- Daily engagement with multiple clients, departmental officials and internal staff in a friendly and efficient manner
- Very good communication skills and a high level of emotional intelligence
- It may take several attempts to finally get an answer on an outstanding matter, therefore the Administrative Lead must not get discouraged easily and remain diligent in the execution of required duties

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