Committee Secretary X4

1 week ago

Johannesburg, South Africa Rand Water Full time

**Job Advert Summary**: To provide efficient secretariat services and administrative support to all RW Governance Structures in line with corporate governance standards and all other applicable legislative and statutory requirements.
**Minimum Requirements**:

- CIS/equivalent qualification in company secretariat focus
- 2-3 years’ experience in company secretariat environment
- Proven customer orientation
- General administration and/or secretariat experience
- 5 years minute taking experience
- MS Office Suite
- Willingness to work irregular hours or as and when required

**Primary Duties**:

- Prepare notices, agenda and meeting packs within the prescribed timelines
- Attend meetings, record and take minutes
- General office administration, planning and coordination
- Circulate minutes and communicate resolutions
- Collate and follow up on reports, submissions and meeting documentation for compilation of the PIC pack
- Arrange delivery and ensure timely distribution of meeting documentation
- Book the meeting venue, catering and assist with travel bookings
- Maintenance of PIC documents, record keeping and ensuring that documents are readily available
- Ensure that minutes are signed by the Chairperson and submitted to records department for safekeeping
- Maintain minute books and other statutory registers in accordance with the legal requirements and best governance practices
- Type documents, reports and letters for preparation of meetings
- Maintain, update and upload information on the PIC portal
- Ad hoc duties as required from time to time

**Knowledge**:

- General administration experience
- Public sector governance and compliance (added advantage)
- Corporate governance principles and compliance
- Knowledge of PFMA and/or applicable legislation
- Knowledge of Water Services Act and Companies Act

**Skills**:

- High level minute taking capabilities
- Telephone etiquette and high business acumen
- Good command of English
- Good interpersonal skills
- Information management and monitoring
- Planning and organising skills
- Ability to liaise at senior level

**Attitude**:

- Maintain Confidentiality
- Retain professional image at all times

Integrity and Honesty
- Ability to work independently and in a team
- Dealing with unrealistic demands
- Customer Service orientation
- Quality orientation
- Deadline driven
- Ability to work under pressure
- Attention to detail

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