Administrator: Parts

1 week ago

Tygervalley, South Africa Motus Corporation Full time

**Nissan Renault Tygervalley**currently holds a vacancy for an Administrator: Parts

**Position Overview**:
**Specific Role Responsibilities**:
**Specific Role Responsibilities**:
**The responsibilities of a Parts Administrator include the following tasks but are not limited to**:

- Do daily ordering
- Do stock order from dealer system printout [after being checked and approved by the Manager].
- Enter stock orders and daily orders into stock
- Ensure that the correct parts are received at the correct prices
- Perform DRs, RFCs and price discrepancies when required
- Clear negative stock from dealer system report received from the Manager as instructed
- Assist with stock take when required
- Perform inputs from count sheets for stock takes
- Perform stock adjustments once authorized by the Manager
- Ensure the highest levels of service when receiving parts and assisting with any customer query
- Ensure clear communication with customers, parts manager, salespeople, stores people and drivers
- Discuss all parts stock related queries with the Manager
- Inform the Manager of any parts related problem
- Follow up customer queries relating to credits and P.O.D.s
- File invoices, purchases and credits received
- Follow up credits not received
- Reconcile creditor’s accounts for payment
- Follow up on accounts reconciliation queries
- Receive cash sales and prepare the banking of cash and COD sales
- Ensure cash account is up to date and any outstanding payment is justified.
- Record and monitor short supplied, over supplied, incorrect supplies from suppliers
- Ensure that all cash received is secure
- Issue credit notes once the Manager has authorized
- Maintain housekeeping duties and keep work area clean and tidy at all times

**Qualifications and Experience**:
**Minimum Qualifications and Experience needed**:

- Matric
- Motor industry experience is essential.
- Previous Parts and Parts administration experience, advantageous.

**Skills and Personal Attributes**:
**Minimum required**:

- Able to work under pressure
- Computer Literacy is essential
- Deadline-driven individual who can work independently and as part of a team
- Customer and Team Orientation

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