Proposals Manager

**PURPOSE OF ROLE**

We are seeking an experienced Proposals Manager to lead and oversee our Proposals department, ensuring the delivery of accurate, compliant, and professionally crafted proposals that align with company objectives. This role is critical in managing the end-to-end proposal process, from evaluation of business opportunities through to contract award, while maintaining strict adherence to established procedures and governance requirements.

**KEY PERFORMANCE AREAS**

**Managerial Responsibilities**
- Track and report on all proposals in progress and submitted proposals to senior management
- Implement and continuously improve proposal preparation procedures and processes
- Participate in management meetings and align proposals processes with overall business strategy
- Lead, manage, and coach the Proposals department team to achieve departmental objectives
- Ensure full compliance with tender requirements and shareholder governance standards
- Conduct performance appraisals and recommend training for team members
- Control proposal development costs within approved budgets

**Proposals Execution**
- Evaluate new business and project opportunities presented by various Divisions
- Support Divisions throughout the tender process and facilitate Go/No-Go decision meetings
- Coordinate with multiple departments to establish proposal schedules and deliverables
- Supervise proposal team members including administrators and estimators
- Manage risk reviews, cost estimates, and commercial/technical exception assessments
- Oversee board approval processes for applicable proposals
- Coordinate legal review of all commercial terms and contracts
- Facilitate key review meetings and ensure proper governance and sign-off procedures
- Ensure timely submission of compliant, professionally produced proposals
- Handle client queries and clarifications during adjudication processes
- Support contract review and finalization upon award

**QUALIFICATION**
- BTech or Bachelor of Science in Engineering (preferably Electrical, Process or Mechanical)
- Good knowledge of NEC and FIDIC contracts
- Project management qualification or certification

**EXPERIENCE**
- Minimum 8-10 years of engineering work experience
- Minimum 3 years of experience in detailed proposal preparation
- Minimum 3 years managing a team

**COMPETENCIES**

**Knowledge**
- Strong mathematical and financial acumen
- Comprehensive understanding of proposal development processes
- Knowledge of contract law and commercial terms
- Understanding of engineering principles and project management
- Familiarity with industry standards and compliance requirements

**Behaviour**
- Demonstrate teamwork and respect for colleagues
- Act in the company's best interests at all times
- Operate with honesty, integrity, and reliability
- Show respect and professionalism when dealing with clients and contractors
- Maintain confidentiality and exercise sound judgment
- Display resilience and adaptability in challenging situations

**Skills**
- Excellent written and oral communication skills across all organizational levels
- Strong organizational and prioritization abilities
- Analytical and problem-solving capabilities
- Exceptional attention to detail and methodical approach
- Ability to follow client instructions precisely
- Advanced proficiency in Microsoft Word, PowerPoint, and Excel
- PDF Pro experience advantageous
- Ability to work independently with minimum supervision
- Strong performance under pressure and ability to meet tight deadlines
- Capability to work extended hours when required