Vendor Administrator

1 week ago

Centurion, South Africa Momentum Metropolitan Holdings Full time

-Introduction

Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.
Role Purpose

Provide effective support of the procurement administration process in order to achieve Group Procurement operational goals.
Requirements
- Matric
- Minimum of 2 years’ experience in a procurement administration within a corporate environment.
Duties & Responsibilities
- **Administer and coordinate relevant procurement processes (vendor management and preferential procurement)**
- Administer the verification of new and existing supplier’s BEE status to ensure suppliers comply with relevant procurement policies.
- Ensure once-off vendors are deactivated once payment has been effected.
- Maintain supplier information on the system to support procurement and accounts payable processes.
- Regularly updated vendor spreadsheet.
- Assist with the vendor due diligence process for updates on JDE
- Manage the Inoxico and JIRA queries (vendor assistance, requestor assistance and failed transactions)
- Implement continuous improvement measures
- Manage all vendor changes
- Coordinate the approval of regional and foreign vendors, ensuring that all documentation is accurate and completed in full.
- Regularly update standard operating procedures for regional and foreign vendors
- Provide training and support to regional stakeholders with regard to vendor management
- Understanding different regional trading requirements to align processes and policies
- Review and improving process, documentation and procedure
- **Administer and coordinate Preferential Procurement Processes**
- Monitor and maintain B-BBEE status of suppliers.
- Update JDE with B-BBEE status.
- Provide management reporting monthly and as when required.
- Assist with Preferential procurement scorecards for various BU’s.
- B-BBEE evaluation of vendors for RFP purposes.
- Draw and analyse spend reports with specific focus on exclusions as per the FSTC.
- **Engage with clients in a client centric manner**
- Build and maintain relationships with clients and internal and external stakeholders
- Deliver on service level agreements made with clients and internal and external stakeholders in order to ensure that client expectations are managed
- Make recommendations to improve client service and fair treatment of clients within area of responsibility
- **Self-management and teamwork**
- Develop and maintain productive and collaborative working relationships with peers and stakeholders
- Positively influence and participate in change initiatives
- Continuously develop own expertise in terms of professional, industry and legislation knowledge
- Contribute to continuous innovation through the development, sharing and implementation of new ideas
- Take ownership for driving career development
Competencies
- Business Acumen
- Customer/ Stakeholder Commitment
- Drive for Results
- Leads Change and Innovation
- Collaboration
- Impact and Influence
- Self-Awareness and Insight
- Diversity and Inclusiveness

Policy

We are committed to Employment Equity, diversity and inclusion when recruiting internally and externally. All appointments are made in alignment to our Employment Equity goals and we encourage people with disabilities to apply.

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