Executive Business Assistant Johannesburg, Gauteng

**Executive**/Business Assistant** **Why will you enjoy this new opportunity?** **About VMware **SSA** VMware’s Legal DepartmentSSA (Sub-Saharan Africa) is a global team of dhigh functioning, energetic and innovative teamedicated legal and compliance professionals who share a passion and enthusiasm for enhancing every aspect of, embracing VMware’s fast -growing portfolio business. By doing this, VMware SSA have consistently delivered VMware’s offerings to our customers, often leading the way with new solutions The Legal Team believes in delivering world class legal services to its clients in a timely, efficient, and ethical manner by providing innovative and strategic solutions that actively contribute to the success of VMwareSSA team have branches in South Africa, Kenya and Nigeria.. When you're working for a company that shares your values, it's easier to enjoy what you do. At VMware, we unite under a core set of EPIC2 Values: Execution, Passion, Integrity, Customer, and Community. Our guiding principle is "innovate in everything". Each day you will be challenged to bring curiosity, diversity, and an eagerness to collaborate toward bold ideas across all aspects of our business. We do it with a spirit of inclusion and trust acting as 'One VMware' to help our customers win. Operating on the front lines supporting the business, the Legal department is uniquely positioned to help the company accelerate and advance the multi-cloud journey. We have broad, multi - disciplinary skills and deep knowledge of how we build, operate and sell our cloud services. Working with our colleagues across VMware, we rapidly build solutions to deliver a path forward, accelerate growth, and secure VMware’s position as a trusted modern multi-cloud leader. VMware Legal drives innovation and powers customer success. Operating as ONE VMware, we enable compliance, deliver risk-smart solutions, and influence public policy to empower and accelerate the business. Through creative problem solving, early engagement with the business, and dedicated scalable support, we drive business outcomes that achieve business goals faster, with less friction and with a more balanced risk proposition for VMware. When you're working for a company that shares your values, it's easier to enjoy what you do. At VMware, we unite under a core set of EPIC2 Values: Execution, Passion, Integrity, Customer, and Community. Our guiding principle is "innovate in everything". Each day you will be challenged to bring curiosity, diversity, and an eagerness to collaborate toward bold ideas across all aspects of our business. We do it with a spirit of inclusion and trust acting as 'One VMware' to help our customers win. **Success in the Role: What **are the performance outcomes over the first 6-12 months you will work toward completing?** Within 30 days of employment, become familiar with VMware tools, processes, and procedures required to schedule travel, manage expenses, book meetings, and more. Within 60 days, get to know the key members of the team, high priority initiatives, and become comfortable with the operating cadence of the organization. Within 90 days of employment, move into proactive management of calendar and sched uling. Over the remainder of the year, continue to proactively manage calendaring, scheduling and essential support to EVP and General Counsel **The Work: What type of work will you be doing? What assignments, requirements, or skills will you be performing on a regular basis?** - Business admin support in all interpersonal, communication, and administrative matters for the VMware Regional Director and ad-hoc for other members of the SSA Leadership team where relevant - Identify and implement process improvements where needed and lead projects to increase productivity - Prepare internal and external communications as required - Complex diary management including the booking and management of domestic & international travel via external portal system - Arranging team meetings including managing all pre-reading, attending & taking minutes in meetings, following up on outstanding actions, budget management and relevant PO Management - Manage expense report submissions for the executive and checking/approvals of team members reports in line with policy. - Coordinate general administrative and organizational matters, e.g. organizing files; set up new starters; team holiday tracker; updating organization charts - Preparation of moderate to complex spreadsheets and high-level presentations using e.g. MS Excel / PowerPoint - Compose and edit correspondence on behalf of the executives - Gather data from a variety of sources for inclusion in reports and presentations - Interpret and relay company policy information; keeps executive informed of any deviation on items that may require personal attention and approval - Act as a liaison between groups under the responsibility of the executive - Sensitively handle confidential material mea