Cipc Administrator

2 weeks ago

Pretoria, South Africa Stonebridge HR Solutions Full time

We have a position available for a Senior CIPC Administrator and Office Assistant for an established Accounting firm based in Pretoria East.

**Requirements**:

- Experience using the CIPC and Bizportal platforms is essential.
- Working and knowing SARS Efilling is essential.
- Familiar with the Companies Act 71 of 2008 and able to comprehend different sections of the Act
- Experience in office assistant and administration.
- Valid drivers license and own transport
- **Software experience**:

- Xero (preferred)
- Microsoft Word, Excel, Outlook, Teams
- SARS efiling (preferred)

**Duties**:

- Maintain accurate records of files, document access, and file movement.
- Beneficial ownership disclosures for different entity types at CIPC and/or the Master of the High Court.
- Updating electronic company registers and minute books.
- Appointing and changing auditors
- Preparation of Turnover Lists.
- Sending of letters and reminders for Annual Returns.
- Submission of Annual Returns.
- Submission of Compliance Checklists.
- Capturing and updating progress on Annual Return Instruction List / monthly Schedule.
- Be able to validate a Share Register.
- Preparation and submission of registrations and amendments with the CIPC (including directors; amendment of MOI; auditors; addresses)
- Preparing and maintaining resolutions relating to registrations and amendments
- Preparing and maintaining share register and share capital accounts. Includes share allotments; share transfers and share buybacks and all its related resolutions.
- Submissions of annual returns, financial accountability statements/iXBRL and compliance checklists where applicable
- Amendments with the CIPC (member/address changes; accounting officer changes) and all its related resolutions
- Maintaining members register and member accounts for close corporations. Includes member transfers and members interest buybacks and all its related resolutions. In relation to trusts:

- Preparation and submission of trust formation and registrations; amendments and de-registrations with the Master of the High Court
- Liaising with the Master’s office on occasion (in person) Additional duties:

- Multi-tasking and Time Management
- Competent with numbers and comprehending agreements.
- Should be a meticulous planner and able to prioritise jobs.
- Strong communication skills as you will be in direct contact with clients.
- Attention to detail.
- Assisting in reception, receiving and assisting Walk-in clients.
- Overseeing the maintenance of office facilities, and equipment.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
- Assisting accountants on all SARS efiling administration, Representative updates, making, confirming and follow-up appointments.
- All company administration needed to have all duties run smoothly.

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