Assistant Accountant: Fixed Assets and Insurance

Duties/Pligte
- Creating and maintaining a fixed asset register in an effective and efficient manner in line with financial policies and procedures of Stellenbosch University (SU).
- Ensuring that physical certification of all organisational assets take place to reconcile with asset master data in accordance with organisational policy.
- Administering building re-evaluations and generating corresponding reports, updating new and existing buildings, adjustments to depreciation and submitting reports for insurance purposes.
- Assisting with the monthly reconciliation of the fixed asset register to general ledger and finalising the required accounting transactions.
- Assisting with preparing asset management reports and submitting it at agreed intervals or on request to management or University committees within agreed timeframes.
- Processing asset acquisitions, movements and disposals authorised as per policy.
- Assisting with the sale of assets initiated and administered as per policy.
- Assisting with maintaining a database of University title deeds.
- Assisting with defining optimal asset control and management processes.
- Assisting with calculating monthly depreciation on immoveable property and general ledger journal transactions.
- Assisting with asset register transactions, queries and maintenance of the asset register.
- Assisting with the financial administration, reconciliation and reporting of building projects as required.
- Administering and supporting organisational insurance claims (internal self-insurance and external via SU's broker) in an effective and efficient manner in line with financial policies and procedures of the University.
- Administrating and processing the daily accounting transactions in terms of insurance payments in compliance of all requirements in terms of the University's insurance policies.
- Assisting with and communicating of compliance procedures of asset
- and insurance processes to all stakeholders.
- Reconciling, processing and monthly reporting of insurance data.
- Managing the financial administration of SABC TV licenses according to legislative requirements, ensuring accurate and timeous payments.
- Performing financial year-end transactions regarding reconciliations and allocations.
- Assisting with financial year-end reporting for audit purposes.
- Administration and assistance in the Division to ensure accuracy and compliance to financial policies and procedures.
- Providing input and assistance with the development and integration of IT systems relevant to the Division.
- Providing administrative support within the Department as directed by the Head of the Department.
- Stel 'n vastebateregister op en hou dit in stand op 'n doeltreffende en doelmatige manier wat met die Universiteit Stellenbosch (US) se finansiële beleide en prosedures strook.
- Verseker dat alle institusionele bates fisiek gesertifiseer word om dit ooreenkomstig institusionele beleid met meesterdata oor bates te rekonsilieer.
- Administreer herwaardasies van geboue en stel dienooreenkomstige verslae op, bygewerk vir nuwe en bestaande geboue en aangepas vir waardevermindering, en dien 'n verslag vir versekeringsdoeleindes in.
- Hulpverlening met die maandelikse rekonsiliasie van die vastebateregister op die algemene grootboek en finaliseer die nodige rekeningkundige transaksies.
- Hulpverlening daarmee om batebestuursverslae binne ooreengekome tydraamwerke en op ooreengekome grondslag of op versoek voor te berei en aan die US-bestuur of -komitees voor te lê.
- Verwerk bateverkrygings, -verskuiwings en -vervreemdings soos gemagtig ingevolge beleid.
- Hulpverlening met die verkoop van bates wat ingevolge beleid geïnisieer en geadministreer word.
- Hulpverlening daarmee om 'n databasis van die Universiteit se titelaktes in stand te hou.
- Hulpverlening daarmee om optimale batebeheer
- en -bestuursprosesse te omskryf.
- Hulpverlening daarmee om maandelikse waardevermindering op vaste bates en algemenegrootboek-joernaaltransaksies te bereken.
- Hulpverlening met bateregistertransaksies, -navrae en -instandhouding.
- Hulpverlening met die finansiële administrasie en rekonsiliasie van bouprojekte, asook verslagdoening daaroor, soos versoek.
- Administreer en verleen steun met institusionele versekeringseise (interne selfversekering en ekstern via die US se makelaar) op 'n doeltreffende en doelmatige manier wat met die Universiteit se finansiële beleide en prosedures strook.
- Administreer en verwerk die daaglikse rekeningkundige transaksies rakende versekeringsbetalings ter voldoening aan alle vereistes ingevolge die Universiteit se versekeringspolisse.
- Hulpverlening met en kommunikeer voldoeningsprosedures rakende bate
- en versekeringsprosesse aan alle belanghebbendes.
- Rekonsilieer, verwerk en maandelikse verslagdoening oor versekeringsdata.
- Bestuur die finansiële administrasie van selfone en datakaartkontrakte om te sorg dat aansoeke, betalingsverwerking, rekonsiliasie en verslagdoe