Project Manager

**PROJECT ADMINISTRATION**
- Executes the project administration process by creating and consolidating procedures and work schedules in accordance with standards, to support the successful delivery and implementation of projects.
- Creates and provides standard templates, tools and techniques to execute project work in a timely and effective manner.
- Compile’s administration and documentation, sets goals and timelines, selects appropriate resources, schedules project meetings and evaluates weekly project progress until successful implementation.
- Project administration and document control (tracking mechanisms in place).
- Availability of information.
- Work schedules in accordance with standards and procedures.
- Tools and techniques successfully applied to ensure compliance.
- Progress reports completed and available.

**COMMUNICATION**
- Develops and executes an efficient internal communication system / open channel to ensure continuous information sharing with the Management team.
- Co-ordinates project actions as required with vendors and suppliers as needed.
- Communicates project objectives to all team members involved.
- Attend, provide input and assist with weekly project meeting at least once a week for each project.
- Information sharing on a continuous basis.
- Management / stakeholder feedback positive.
- Stakeholder satisfaction index.
- Project objectives communicated.
- Minutes of meetings available and followed up for action where applicable.

**COMPLIANCE**
- Operates within controls and procedures in order to ensure the integrity of the organisation.
- Identifies and reports risks or areas of concern to management within own department and area of responsibility.
- Ensures compliance with all relevant regulations and procedures to prevent fruitless, wasteful and irregular expenditure.
- Compliance with applicable regulations and procedures.
- Risks reported to Manager.
- Availability of documentation and records.
- Cost and expenditure monitored - waste minimized.

**CUSTOMER SERVICE**
- Maintains effective working relationships with customers (both internal and external) towards rendering highest quality of services.
- Represent the company in meetings with relevant stakeholders.
- Identifies and solves problems creatively whilst demonstrating a high level of integrity in line with the organisation's core values.
- Client / Customer / Employee satisfaction index.
- Comebacks/discrepancies minimized.
- Compliance with applicable regulations and procedures.

**STAFF SUPERVISION**
- Ensures that all employees have signed performance agreements.
- Monitors and measures performance quarterly by conducting employee appraisals.
- In collaboration with HR, identify staff performance objectives, potential areas of development and action plans where necessary.
- Ensures ongoing training and development of employees.
- Addresses employee relations matters fairly and promptly.
- HR procedures adhered to.
- Performance contracts in place.
- Performance appraisal sessions held.
- Performance objectives set and achieved.
- Feedback received from employees.
- Training and development plans in place.
- ER matters attended to.

**COST AND FINANCIAL CONTROL**
- Contributes to the budget preparation process.
- Promotes and communicates the effective, efficient, economical and transparent use of financial and other resources.
- Monitors and controls expenditure against budget and ensures spending occurs within budgetary limits and the organisation's financial guidelines, report deviations to the direct Manager.
- Explores opportunities to control and reduce costs.
- Continuously optimises and maximises business performance through maintaining cashflow and achieve set EBITDA targets.
- Budget input provided in a timely manner.
- Compliance with applicable regulations and procedures.
- Cost and expenditure monitored - waste minimized.
- Opportunities to control and reduce cost presented and implemented.

**QUALIFICATIONS**

Diploma in Project Administration or related fields (NQF 6) Bachelor’s Degree in Project Management or related fields (NQF 7)

**MINIMUM** **ADVANTAGEOUS**

Up to 5 years’ experience as a Project Administration or similar role of which:
1-2 years should be at Supervisory level

**TECHNICAL COMPETENCIES**

(Knowledge/Systems/Legislation) ¬BEHAVIOURAL COMPETENCIES

(Skills/Attributes/Abilities)
- Computer Literacy (MS Office Suite).
- Project Management, Planning and Administration principles, procedures and principles.
- Proactive.
- Action-oriented.
- Problem Solving and Analytical skills.
- Flexibility.
- Planning and Organising.
- Supervisory Skills.
- Relationship Building.
- Customer Focused.
- Resilient.
- Communication skills (both verbal and written).

Pay: R350 000,00 - R400 000,00 per year

**Education**:

- Diploma (preferred)

**Experience**:

- as a Project Administration or similar role: 5 years (required)

**Location**:

- Port Elizabeth, Eastern Cape (required)

Work Locati