Receptionist / Office Administrator

1 week ago

Centurion, South Africa Reef Caterers Full time

**Receptionist / Office Administrator**

**Location**: Centurion, Gauteng
**Hours**: Monday to Friday, 07:00 - 17:00 (with occasional weekend events)

We’re looking for a **professional, proactive, and detail-oriented Assistant** to provide direct support to the **Chief Operating Officer (COO)** and assist senior management with administrative and operational coordination.

This role suits someone who thrives in a fast-paced environment, takes initiative, and can balance multiple priorities with professionalism and grace. You’ll be the **face of the company** — ensuring smooth day-to-day operations, a welcoming front office, and seamless event execution.

**Key Responsibilities**
- Provide **executive and administrative support** directly to the COO and senior management.
- Plan and coordinate **two major company conferences per year**, handling logistics, schedules, and communication.
- Assist with **chef competition preparation**, ensuring all materials, timelines, and coordination run smoothly.
- Plan and manage **Long Service Awards**, from invitations to award sourcing and event coordination.
- **Prepare and distribute annual staff letters** using mail merge, ensuring accuracy and confidentiality.
- **Set up Zoom and Teams meetings**, coordinate schedules, and manage digital meeting logistics.
- Oversee the **ordering of name badges** and maintain accurate employee and unit records.
- Maintain regular **unit updates** and assist with internal communication across business units.
- Manage and monitor **corporate gifts**, ensuring appropriate stock levels and professional presentation.
- Perform **reception duties** — operate the switchboard, welcome guests, and uphold a polished front-office image.
- Handle **office management duties**, including placing office orders, maintaining supplies, and ensuring a professional workspace.
- Support senior management with **ad hoc administrative tasks** as needed.
- Ensure effective communication, document management, and workflow across departments.
- Ensure office is kept neat and in order at all times.

**Requirements**:

- Minimum 2 **years’ experience** in an Executive Assistant, Office Administrator, or similar role.
- Excellent organisational, communication, and multitasking skills.
- **Positive, resilient, and professional demeanor** — calm and solution-driven under pressure.
- **Proactive, adaptable, and creative thinker** who anticipates needs and takes initiative.
- **Fast learner** with excellent computer literacy, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Confident and polished presentation — the **face of the company** to staff, clients, and visitors.
- High level of discretion when handling confidential information.

**If you meet our essential criteria and are looking for a role in a dynamic team where you can make a difference please submit your CV.**

**Experience**:

- Executive Assistant: 2 years (required)

**Location**:

- Centurion, Gauteng (required)

Work Location: In person

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