General Administrator

2 weeks ago

Cape Town, South Africa D&T Mechanical Full time

**Job Title**: General Administrator
**Company**: D&T Mechanical Services Limited
**Location**: UK [Remote]
**Employment Type**: Full-Time [Remote]
**Salary**: ZAR 17,000

**About D&T Mechanical Services Limited**:
D&T Mechanical Services Limited is a reputable provider of mechanical and building services, specializing in HVAC (heating, ventilation, and air conditioning) systems, plumbing, and related mechanical services. We are committed to delivering high-quality solutions to our clients and are seeking a proactive and organized General Administrator to join our team.

**Key Responsibilities**:

- **Document Management**: Maintain and organize office files, contracts, and other important documents.
- **Invoice Administration**: Assist in the processing of supplier invoices and maintaining accurate financial records in collaboration with the accounts team.
- **Purchase Orders**: Process supplier, sub-contractor, and hire purchase orders, ensuring accuracy and timely submission. Track and manage purchase order approvals and payments.
- **Scheduling & Coordination**: Coordinate meetings, appointments, and travel arrangements for staff, and assist in the management of work schedules for field technicians.
- **Customer Service**: Act as the first point of contact for customers, handling inquiries, complaints, and ensuring excellent service delivery.
- **Supply Management**: Order and manage office supplies, maintain inventory records.
- **Data Entry**: Accurately enter data related to projects, client details, and supplier information into company databases and ensure records are up to date.
- **External Information Requests**: Send out onboarding forms/PQQs to new suppliers and subcontractors. Collate all relevant information and chase updates as required.
- **Team Support**: Provide general support to other team members, including assisting with project-related administration.

**Qualifications & Skills**:

- Proven experience in an administrative role, preferably within a construction, mechanical, or engineering environment.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with office management software.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Experience with processing purchase orders and managing supplier and sub-contractor relations is desirable.
- Ability to work independently and as part of a team.
- High attention to detail and problem-solving skills.
- Experience with invoicing, billing, and financial processes is desirable.
- Knowledge of health and safety regulations is a plus.

**What We Offer**:

- Competitive salary of ZAR 17.000 based on experience.
- Opportunity to work in a growing and dynamic industry.
- Supportive team environment with opportunities for professional development.
- Training and mentorship opportunities.

**How to Apply**:
If you are a motivated and detail-oriented professional looking to contribute to a growing company, we encourage you to apply. Please submit your CV and a cover letter to [Insert Contact Information or Application Portal]. Please attach a picture of yourself along with your CV.

Pay: R16 000,00 - R17 000,00 per month

**Education**:

- Bachelors (preferred)

**Experience**:

- Admin: 2 years (preferred)

**Language**:

- English (preferred)

**Location**:

- Cape Town, Western Cape (preferred)

Application Deadline: 2024/11/11

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