Executive Assistant to Md

2 days ago

Cape Town, South Africa Gentry Creative Full time

**Who we are**:
We’re Gentry Creative, Cape Town-based specialist packaging design and branding agency. We are the creative team behind many household names in wine in the local and international market.
Come and be part of the team that creates considered, crafted design in the pursuit of tailormade solutions. If you have never worked in a design agency, you can expect an environment where we are constantly pushing creative boundaries, carefully crafting details and consistently delighting our clients. Our collaborative team is full of energy and drive, and everyone strives to keep growing and developing.
We’re looking for an exceptionally organised, positive, well-presented individual to join our team and support our MD. So if you’re looking for an inspiring creative space to which you can bring your energy and initiative, this may well be your new home

**What you’ll do**:
You’ll work closely with our MD to ensure the smooth management of her day-to-day affairs, and most effective use of her time in growing Gentry. You also will interact with the design studio and clients:
Assisting with briefs to the designers
Assisting with traffic (workflow) into and out of studio (reminders, calendar updates)
Checking and proof-reading design layouts
Driving new client, internal marketing, office space, PR and other initiatives spearheaded by our MD to grow our business.
Being the team and our client’s point of contact when our MD is out and helping to shape the day to maximise a professional flow of communication and efficiency
Managing our MD’s diary
Assisting with personal admin
Attending meetings and taking minutes
Managing certain design projects
Being the smiling face and voice that represents our agency

**You’ll assist us with office administration by**:
Sourcing supplier quotes
Running errands (office and personal)
Organising refreshments and client gifts
Ensuring our workspace is organised and inspiring

**What you’ll bring**:
Relevant degree or diploma from a reputable institution.
At least three years’ work experience as an EA or EPA.
Excellent English language skills, spoken and written. Afrikaans an advantage.
Natural friendly, energetic, bubbly, people-pleasing interpersonal skills.
Well-presented, polished and professional.
Intuitive and pro-active approach, a natural at showing initiative and getting involved hands-on.
Team playing, can-do attitude.
Problem solving, showing initiative and catching the dream.
Solid time management.
Excellent organisational skills and ability to multitask.
Exceptional attention to detail, hawk eye.
Ability to take accurate and comprehensive notes in meetings.
Discretion and confidentiality.
Passion for our business and building our future with us.
Excellent working knowledge of MS Office software.
Your curiosity for all things design and marketing
An interest in and familiarity with wine.
Does this sound like you?

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