Invoicing Administrator

3 days ago

Sandton, South Africa Wintec Solutions Full time

To ensure the daily smooth running of all invoice preparations and stock administration Duties & Responsibilities: Receive and Prepare Orders and Invoices: - Receive and record all orders and generate the appropriate invoices as per client requirements - Ensure accounts, prices, discounts, items, qty, and rep codes are correct on invoices (have mínimal credits) - Ensure all invoices are sent in the correct format to all Clients/Entities timeously - Request products from Inventory Control (shipping) in respect of Direct and Consignment orders - Generate “delivery notes” before dispatching stock and ensure all paperwork corresponds - Action "Tracking of Shipments" forms with the appropriate urgency - Adhere to the correct back order procedure Stock Administration: - Ensure account, item, rep code, and date are correct on Pastel with physical stock on hand - Compare invoices and replacement stock to match the original order - Crosscheck invoices and replacement stock on orders General Functions: - Complete drivers' log sheets and waybills before the close of business daily - Assist with departmental ad-hoc functions (packing of deliveries, drivers, and colleagues' workflow when absent) - Assist with departmental administration (filing, credits, FOCs, TCs, Capex, PODs required by Finance, and petty cash) - Sort, file, and source outstanding PODs for your accounts (invoices & slips) - Ensure all Pastel corrections are timeously actioned - Pastel updates (price changing, account changes, etc.) - Financial auditing and archiving thereafter - co-ordination of daily stock movements/deliveries Ensuring that Policies and Procedures are adhered to: - Follow all policies and procedures of the company **Requirements**: - Matric - Related diploma (Advantageous) - **Good communication skills (verbal and written)** - Good presentation skills - **Pastel Evolution experience (Prerequisite)**: - MS Office requirement - Excel (Advantageous) - 2-3 years in a similar role - Time management abilities - Team player - Problem solver **Job Types**: Full-time, Permanent **Salary**: R10,000.00 - R15,000.00 per month Ability to commute/relocate: - Sandton, Gauteng: Reliably commute or planning to relocate before starting work (required) **Education**: - High School (matric) (required) **Experience**: - invoicing on PASTEL: 2 years (required) **Language**: - Afrikaans (required) - English (required) License/Certification: - drivers license (required) Willingness to travel: - 75% (required)

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