Payroll Supervisor: International

Work Description

The Payroll Supervisor contributes to the organisational goals by providing an efficient payroll and HR Admin system operations control function that is highly customer focused and aligned to organizational and operational requirements. The Payroll Supervisor will be responsible for successfully overseeing the monthly payroll function in the department, for all company Payroll’s in RSA and global arrangement as well as being responsible for the Human Resources Information Systems Administration.

Duties

Liaise with all Internal and External Stakeholders and Suppliers when necessary, towards the achievement of organizational and departmental goals.

Provide support and assistance to all Business Unit employees and management

Coordinate with HR business partners around payroll documentation received timeously and authorised before auctioning.

Liaise with Finance around costing of pay elements and funding of payroll account

Liaise with IT resources around HR system upgrades, backups and ESS web support

Resolve payroll discrepancies by collecting and analysing information

Ensure payroll processes are in line with to company policies and procedures

Maintain employee confidence and protects payroll operations by keeping information private and confidential

Review all payroll input and payments for accuracy

**Leave Management**: Perform agreed checks on unauthorised workflow and excessive leave balances

Review all EFT salary payments - Ad Hoc and 3rd party payments.

Check that all payment schedules to 3rd parties are forwarded once payments has been made

GL Interface and financial accounting function to Finance

Manage monthly Payroll Cash flow estimation accuracy for funding by Finance

Operationalise the Timesheet data to Integrate to Payroll processing

Ensure interfaces are effectively managed and controlled which include exception reports, alerts and Triggers to ensure accuracy of data transferred to Payroll System.

Review and document all payroll and system processes to be followed in department

Coordinate work and plan monthly peak periods effectively

Check updating of employee data performed in HR and Payroll system for accuracy

Review and approve monthly reports of 3rd party payments earnings, taxes and deductions

Handle scheduled audits

Ensure all benefit forms are completed and submitted timeously to relevant schemes for new applicants, change requests and terminations.

Affect benefit change calculations in Payroll System and check for correctness of input made by Administrators

Report quarterly to PEPFAR the positions funded on their Human Resources Database called Skillsmart

Remove terminated positions on the database

Liaise with Management Accountants on the data requirement for the exercise

Monitor the performance, security, integrity and recovery on the Payroll system and associated modules across the system

Ensures system user actions are in compliance with current Human Resources and Finance policies and procedures

Identify opportunities for improving Human Resources processes through information systems data gaps to effect improvements

Provides technical and self -service support to Human Resources and Payroll staff

Serve as liaison between VIP (vendor) and the company

Run and maintain agreed MIS reports and create new reports as needed

Generate monthly and ad hoc reports for management

Comply with all safety policies, practices and procedures according to prescribed procedures and legislation

Report all unsafe activities to Senior Management/Human Resources

Adhere and maintain Decision making authority as allocated to the position

Participate in proactive team efforts to achieve departmental and company goals

Adhere to all management SOP’s, guidelines and confidential agreements

Mentoring and coaching of sub-ordinates

Supervision of sub ordinates by providing guidance and in
- service training to identify and address all challenges

Provide leadership to others through example and sharing of knowledge/skill

Highlight staff training needs and GAPS to Management regularly

Maintain the integrity of data held within the Payroll System

Education

Matric and/or relevant Payroll or HR qualification

Experience

At least 8 years’ experience in full payroll function and General HR processes in international mobility role

VIP-People 300 Payroll experience will be an added advantage

Experience with Employer or Record or Professional Employer Companies

Full understanding of payroll concepts and remuneration practices

Knowledge of FNB and Standard Bank Online Banking system

Very Good understanding RSA legislative acts such as BCEA; Income Tax, UIF and Labour Relations Act and Social Security and International benefit requirements

Experience of local and international employee benefits administration with regards to Medical Aids, Pension and Risk Benefits etc