Facilities Co-ordinator

**Main Purpose of the Job**:
As the Facilities Coordinator, you will closely collaborate with the CFO to ensure smooth functioning of all facilities operations. Acting as the primary point of contact for both internal and external stakeholders, you will provide administrative assistance to the organisation. Your role will be pivotal in supporting the organisation's compliance with Health and Safety regulations.
You will also be responsible for actively participating in hands-on activities and supporting our team in effectively managing our leased premises and physical assets. Leveraging your experience as a skilled handyman, you will assist clients with various maintenance tasks such as inspections, installation and removal of non-specialised equipment, painting, general upkeep, etc. Throughout these tasks, your adherence to safety guidelines will be of utmost importance.

**Job Output**:
(a) Administrative
- Assist in locating parts, supplies, and materials.
- Coordinate all Facilities activities, work direction, and support systems.
- Manage the internal and external security access-control database.
- Manage the internal CCTV system.
- Management of contractors and service providers
- Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments.
- Set up, maintain, and organize department's central files, information, filing, and messages.

(b) Operational
- Perform the following basic work:

- Carpentry
- Electrical
- Fire equipment inspections
- Flooring
- Grinding
- HVAC
- Painting
- Plumbing
- Welding
- Preventive maintenance as requested.
- Any reasonable request as required.

(c) Driver
- Manage and co-ordinate deliveries and collections.
- Transport passengers from time to time.
- Responsible for the basic vehicle maintenance.

(d) Health and Safety
- Act and be equipped in the following capacity when required:

- Fire Marshal
- First Aider
- Health and Safety Officer
- Adherence and support of HSSE policies and initiatives

are conducted.
- Ensure that statutory compliance is adhered to and that relevant certificates and bi-annual inspections.
- Provide health, safety, and risk management - ensure business risks are managed proactively.

**Skills and Competencies**:

- Communication: Excellent communication skills to interact with internal and external stakeholders, including strong verbal and written communication, active listening, and the ability to convey complex information clearly.
- Organizational Skills: Strong organizational abilities to manage multiple tasks, prioritize workloads, and meet deadlines.
- Attention to detail is crucial for maintaining accurate records and coordinating schedules.
- Problem-Solving: Effective problem-solving skills to identify issues, evaluate options, and propose practical solutions in a timely manner. The ability to think critically and make informed decisions is essential.
- Customer Service: A customer-centric approach with the ability to provide exceptional service to internal and external customers, responding to inquiries, resolving complaints, and addressing concerns professionally and promptly.
- Technical Aptitude: Familiarity with facilities-related technology, equipment, and systems, such as HVAC, security systems, maintenance software, and other facility management tools.
- Teamwork and Collaboration: A collaborative mindset to work effectively within a team, coordinating efforts with colleagues, contractors, and vendors. The ability to build positive working relationships is essential.
- Adaptability: Flexibility and adaptability to handle changing priorities, unexpected challenges, and dynamic work environments.

**Qualifications**
- Advantageous: Trade tested (Electrical/ Mechanical/ plumbing)
- Advantageous: Trained Fire Marshal, First Aider, and Health and Safety Officer
- Certificated Handyman qualification
- Microsoft Suite of products including Excel, Outlook, Word, and PowerPoint
- Minimum Grade 12;
- Valid driver’s license and PDP

**Experience**:

- Advantageous: 1 Years of relevant facility management experience
- Advantageous: 1 Years of relevant health and safety management
- Minimum 2 years’ experience performing maintenance activities in the manufacturing/ services industry