Procurement Specialist: Bids and Acquisition Management

**Eastern Cape**, Eastern Cape**

**The University of Fort Hare**is a vibrant, equitable and sustainable African university, committed to teaching and research excellence at the service of its students, scholars and the wider community.

**MINIMUM REQUIREMENT**:

- Bachelor’s degree in Procurement, Logistics, Supply Chain Management, or any relevant qualification (NQF7).
- 5 years’ experience in Procurement/Supply Chain/ Logistics management or strategic sourcing roles, preferably in higher education or public sector organizations at least 3 years at a supervisory role.
- Technical and Systems Proficiency on MS and any relevant ERP System (Enterprise Resource Planning - ERP, Microsoft Suit - MS

**DUTIES**:

- Determine detailed priorities aligned with approved goals & plans
- Supervise human resources as per structure
- Participate in interviews for filling vacancies with leadership & HR
- Discuss staff leave requirements & obtain approval from leadership
- Participate in disciplinary hearings when required
- Measure & controls portfolio outputs / results against objectives
- Report on staff queries & issues
- Provide input into the procurement strategy development
- Analyse supply chain demand planning requests received from stakeholders
- Submit strategic demand requests to leadership for approval
- Analyse market trends, assess suppliers & add to supplier list
- Interpret data analytics from tools to monitor demand process performance
- Manage the SCM Demand & Acquisition end-to-end processes
- Manage the bidding process for procurement projects
- Monitor & controls accurate record keeping of procurement processes
- Report to management the status of demand & acquisition process outcomes
- Provide input in the Procurement & Supplier Management Policy
- Implement supplier management and procurement policy and procedures
- Ratify negotiated new contracts with suppliers against standards
- Liaise with strategic suppliers on special matters/issues
- Make recommendations on actions/changes regarding supplier agreements and correctness of bid documents / tenders / contracts / SLA's
- Report on contractual issues, metrics and other related information

**SKILLS REQUIRED**:

- Ethics, Integrity & Governance
- Project and Contract Management
- Technical and Systems Proficiency (ERP, MS)
- Stakeholder Engagement and Advisory
- Strategic Sourcing & Procurement Planning
- Supply Chain Management (SCM) Compliance
- Bid Specification, Evaluation, and Adjudication Support
- Strong analytical and problem-solving skills
- Excellent communication and report writing
- Attention to detail and ability to work under pressure
- High level of professionalism and confidentiality
- Risk and Cost Management
- Ability to multitask and manage competing priorities,
- Organizational skills
- Excellent negotiation
- Verbal & Written Communication
- Interpersonal and Assertiveness skills

**Closing Date: 31 August 2025**

To apply: Interested applicants who meet the criteria are invited to:
1. Applications must be accompanied by:
a) A recent and comprehensive curriculum vitae
b) A Covering Letter stating how applicants satisfy the requirements of the advertised position/s
c) A completed University of Fort Hare Application Form
d) Copies of the applicant’s qualifications. Foreign qualifications must be accompanied by an evaluation certificate from SAQA

**The University reserves the right NOT to make a permanent appointment at this stage.**
**University of Fort Hare is an equal opportunity and affirmative action employer. Pursuant to complying with the Employment Equity Act No.55 of 1998, when appointing preference will be given to applicants from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile.**

For more information please contact:
**Siyamthanda Sigodi