Secretary (12 Months Contract) Wits Siop Africa

1 week ago

Parktown, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To work closely with and provide high-level support to SIOP Africa's President and Secretary-General by acting as the first point of contact in dealing with queries and managing the administration of their day-to-day operations

**Location**:

- **Area 294, CMAJH, Parktown, Johannesburg**

**Key performance areas**:

- Administrative support and personal assistance:_
- Organize and maintain the President’s and Secretary-General’s diaries
- Coordinate and schedule relevant appointments and meetings
- Screen telephone calls, inquiries, or requests and handle them when appropriate
- Prepare agendas for meetings
- Assist in preparing documents, reports, and presentations
- Management and maintenance of database for bank mandates and Syndicate/Divisions registrations
- Create Doodle polls, invite participants, and liaise with participants’ secretaries, as needed
- Able to use transcription software
- Maintain relevant office systems such as electronic and manual filing systems (including preparation for donor pre-audits)
- In the absence of the S-G, conduct relevant follow-ups, make decisions, and delegate work to others as per instruction
- Travel arrangements:_
- Booking, coordinating, and confirming travel arrangements (flights, accommodation, transport, and per diems)
- Provide itinerary as required
- Ensure that per diems are processed timeously for each trip planned
- Process travel expense claims

**Required minimum education and training**
- **Grade 12**

**Required minimum work experience**:

- **A minimum of 1 year of Secretarial/Personal Assistant experience would be an added advantage**

**Desirable additional education, work experience, and personal abilities**
- Own reliable transport would be an advantage
- Exceptional organizational and administrative skills with working knowledge of Microsoft Office
- Computer Literate
- Be able to maintain confidentiality, tact, and professionalism at all times
- Must be assertive, confident, and adaptable
- Must be self-motivated
- Must be able to pay attention to detail
- Must be contactable after hours for any unplanned emergencies or queries
- Work hours may be flexible as some of the work is global

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
- Note AJ Personnel is fully POPI compliant.
- Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

**Please note**:

- **AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.**:

- **AJ Personnel does not have any salary or other information regarding the position.

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