HR Business Partner

Recruitment

Sourcing the necessary information on the position from the Director / Manager followed by the drafting the job specifications

Drafting and placing adverts (both internally and externally)

Screening CV’s received against the job specification

Schedule, coordinate and conduct interviews, play a relevant role during the interview processproviding meaningful input and advice

Briefing the Director / Manager prior to the interview and making all necessary administrativearrangements for the interview

Advising Director / Manager on salaries to be offered

Ensuring that positions are filled within agreed or reasonable time periods

Relationship building with departments and department heads

Conducting reference checks as and when required

Provide feedback to job applicants / agencies

Labour Relations - including Performance Management / Probation Discussions / Exit Interviews

Provide sound advice to Directors and Managers with regard to Counselling sessions and disciplinary enquiries

Conduct and facilitate discussions with Employee and Director / Manager in circumstances where a problem exists with theEmployee’sperformance, conduct, attitude or behaviour

Advise Employee and Director / Manager on the appropriate cause of action and/or steps to be taken to remedy the situation

Manage and facilitate investigations, disciplinary enquiry processes and grievance matters in conjunction with the HR Executive, Senior HR Business Partner and Director / Manager concerned

Provide advice and guidance on individual employee misconduct / poor performance cases, ensuring that these are well managed and meet the requirements of best practice and are in accordance with relevant employment legislation

Co-ordinate and facilitate the counselling session and/or disciplinary enquiry within the existing HR framework

Lead the counselling session, ensuring that all follow-up sessions take place at the agreed times

Offering assistance and support at the request of management and staff as and when required

Ensure that probationary evaluations and exit interviews are conducted timeously

Work closely with Directors / Managers, providing guidance and support on the full range of HR

activities (including policies and procedures, terms and conditions of employment, absence management, performance management, retrenchments and the like), in order to ensure a consistent and fair approach to people management throughout the firm

Keep up to date with legal developments in labour legislation and advise management on compliance and risk factors

Assist in the development, implementation and maintenance of HR policies and procedures to ensure effective, fair and consistent management of staff throughout the firm and ensuring that policies and procedures are comprehensive and up-to-date

Ensure that Directors / Managers are aware of the policies and procedures and are able to implement them effectively

Accurate reporting and/or escalation to HR Executive and Senior HR Business Partner on issues arising in the workplace

Performance Enhancement Discussions (PED’s)

Monitor and review the performance appraisal process, ensuring that annual appraisals are carried out in a timely manner and followed up

Conduct and facilitate the PED process and provide meaningful input in regard thereto

Escalate any issues that are raised during the PED process to the HR Executive or Senior HRBusiness Partner

Management Information (MI) and Analytics

Manage the existing HR system, liaising with key stakeholders/providers as required

Engage with the HR team to redefine the delivery requirements, ensuring a world class service

Ensure the data integrity of all data in the HR system and take the appropriate steps to ensurethat all data is stored on the system and is accessible

Conduct audits of the HR system, to ensure data integrity on the HR system

Review the existing HR required reports and create a new reports library on the HR shareddrive system in consultation with the HR team

Review and assess the firm-wide metrics in place and develop as required

Provide support in creating more complex reports as required

Work with Finance, IT and external vendors to scope improvements to the existing flow of databetween the systems

General administration

Implement and maintain spreadsheets and other reporting mechanisms which contain meaningful data

Ensure that deadlines are met with regards to submitting weekly reports

Take accountability for the achievement of operational and strategic objectives within theirfocus area

Maintain personal quality of work and productivity standards

Respond openly and positively to constructive feedback received

Relevant degree/post-graduate qualification is required

Must have a passion for Human Resources

At least 3-5years’ experience providing generalist support to line leaders within a professional

services or financial services environment

At least 2years’ experience specialising in tal