Personal Assistant

2 weeks ago

Durbanville, South Africa JSM Business Services Full time

Our client is a dynamic company in the engineering industry and needs to employ a well-presented, qualified individual to manage the day to day running of the office.

Duties and responsibilities include:

- Arrange and manage travel, accommodation and transport for staff members locally and internationally
- Schedule meetings and manage calendars for the Managing Director and professional team on request
- Organise internal and external office social events
- Maintain administrative and accounting records, databases, and filing systems
- Collate and file business, personal and travel expenses
- Monthly reconciliation of office expenses
- Human Resources support functions:

- custodian of company policies and procedures;
- management and update of employee files;
- payroll support;
- recruitment.
- Implementing, maintaining, and optimising operational procedures and administrative systems
- Procurement of:

- stationery;
- cleaning stock
- IT equipment and peripherals; and
- snacks and beverages.
- On boarding of new staff members
- Financial accounting support services, including:

- issuing monthly invoices for projects;
- update and communication of project cash flows;
- reconciliation of credit card statements; and
- other ad hoc requests from group finance team.
- Communicate with project managers/clients
- Review and assistance in preparation of client projects
- Compliance
- Corporate communications, supporting the HQ team in:

- staff uniforms;
- online advertising;
- project photography;
- social media; and
- signage etc.

**Education**:

- Bachelors (preferred)

**Experience**:

- Administrative office procedures, practices and equipment: 3 years (required)

**Language**:

- Afrikaans (required)

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