Jnr Legal Secretary

2 days ago

Cape Town, South Africa Edge Personnel (Pty) Ltd Full time

You will be responsible for the following:
Provide a secretarial/receptionist support service to the manager

Telephone duties: polite, professional interactions with clients, effective screening and problem resolution, co-ordination of appointments, meetings and client contact

Records appointment and events in the diary of the manager

Effective drafting of appropriate correspondence, preparation and typing of dictation, letters, notes, opinions, presentations and other documents, including the formatting of documents and tracking changes

Liaises with travel agencies to make travel arrangements. Checks the arrangements when the relevant documents are received

Efficient handling of all correspondence including: sending/receiving mail, processing courier, registered mail; sending/receiving faxes;
Arrange meetings and events for the manager and the staff in the unit. Identifies venues, invites role players, organises refreshments and sets up schedules for meetings and events

Assisting with general departmental administration such as scanning, photocopying, compiling files of documents and assisting with preparation for, amongst others, inquiries/investigations and consultations with counsel and clients

Managing electronic and physical client/matter folders, including the opening and closing of client/matter files

**MINIMUM REQUIREMENTS**:
Matric with a relevant Diploma / Certificate

One to two years’ experience as a Legal Secretary

A high standard of typing, competent in using Microsoft Word, Excel and Legal Suite

**SKILLS**:
Able to produce accurate high-quality work in a timely manner

Able to manage time efficiently and use initiative

Be proactive and prioritise activities according to level of urgency

Ability to communicate effectively across all levels

Able to work autonomously and as part of a team

Displays a professional approach and maintains Firm and client confidentiality at all times

Able to remain calm under pressure during periods of high work volumes and strict time frames

Excellent communication skills, both verbal and written

Possess well-developed interpersonal and professional telephone etiquette

A team player and a willingness to work for various professionals

A professional, flexible and friendly disposition

Sense of absolute confidentiality, urgency and ability to work under pressure

Excellent typing skills, including formatting various documents

Strong administration and organisational skills

**Job Types**: Full-time, Permanent

**Salary**: R10,000.00 - R12,000.00 per month

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