Assistant Director: Bids and Contract Management

2 weeks ago

Pretoria, South Africa Ditshaba Full time

Key Performance Areas:
Acquisition
- Coordinate the process of bids to ensure compliance with policies, standard operating procedures, instruction notes, Legislative prescripts and regulatory framework
- Lead SCM bid administration functions and technical support to bid specifications and evaluation committees
- Ensure that procurement source documents are verified, standard bidding documents are fully complted by service providers in accordance with department policies and procedures and compliant with applicable legislative requirements.
- SCM performance reporting: Lead in the consolidation of monthly inputs to produce SCM performance reports against the Annual Performance Plan
- Collate data: Ensure that reports and presentations are readily available for management use
- Monitor and report on BBBEE/Preferential Procurement spending in terms of the Department's target and report on a weekly/monthly basis on performance against the procurement plan
- Provide continuous guidance to prospective bidders and clients
- Ensure implementation of secretariat role during bid specification and evaluation committees meetings
- Risks management: Participate and provide support in the conduct of the annual SCM Risk Assessment
- Risk Reports: Coordinate Internal and External Audit engagement processes, steer the SCM response process and provide analysis of audit queries, management responses and Audit conclusions
- Ensure timeous reporting to Treasury
- Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the Department

**Contract Management**
- Monitor compliance to contracts and service level agreements
- Evaluate and monitor performance on contracts of service providers
- Monitor expiry of contracts and advised timeously on renewal of critical contracts in advance
- Provide guidance in recommendation of variation orders or extension of contracts
- Assist in dispute resolution arising in ward performance and review of contracts
- Implement contract register and ensure that they are compiled and updated timeously
- Ensure that information is gathered and respond to audit queries accordingly
- Implementation of Quality

**Supervision of Human Resources**
- Allocate and ensure quality work
- Personnel Development
- Assess staff performance

**Job Type**: Temporary

**Salary**: R523,675.65 per year

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