Property Operations Administrator

2 days ago

Pretoria, South Africa Nambiti Technologies Full time

Recruiting for a Property Operations Administrator with excellent communication skills. Residential and Commercial Rental Management Experience will be an added advantage.

**Qualifications Required**:
Degree in Property Management or any relevant Degree.

**Work Experience**:

- Manage available property adverts.
- Manage the new tenants process - vetting
- Do all administration of the lease agreements.
- Keep all signed lease documents electronically filed.
- Manage the monthly rental spreadsheet - keep it current and advise finance to raise the rental invoices
- Check rental invoices or any deposits against the spreadsheet.
- Manage the exit process of tenants leaving
- Manage and coordinate and get approval for all maintenance.
- Keep record of maintenance.
- Emergency maintenance is 24 hours a day 365 days a year. (Burst geysers, gate motor, no electricity and no water.)
- Negotiate and manage the insurance renewal and amendments
- Handle all insurance related claims and the repair/replacement work for Private insurance
- Handle all communication and paperwork with the claims department.
- Manage and arrange for the annual pest control for different properties
- Send notices to all tenants via WhatsApp and pamphlets placed under doors.
- Manage and arrange for the fire equipment service once a year to ensure fire insurance is in place.
- Ensure that all occupied units purchase electricity monthly.
- This must be managed with the monthly collection sheet sent by CitiQ.
- Manage recoveries of electricity and ensure there are no losses.
- Manage accounts receivable twice a month.
- Send letters and WhatsApp notices to defaulting tenants giving them 20 days to pay.
- If payment not received, start eviction process.
- Monthly site visits with written feedback reports.
- Manage lease agreement escalations and update the spreadsheet and send it to Brighton to raise invoices.
- Check that the invoices are raised correctly.
- Manage the lease agreements renewal and expiry for all tenants 6 months before they become due.
- Send new proposed rates and terms and negotiate the process.
- Complete and send all documentation for new leases and lease renewals.
- Manage accounts receivable according to the lease agreement.
- Manage the consumables.
- Create spreadsheets to make it easier and to manage the cost per item and the use per item.
- Manage recoveries of electricity and ensure there are no losses.
- Liaise with Finance Department to update the spreadsheet and check recoveries
- Monthly site visits with written feedback reports
- Knowledgeable in all key legislation as it applies to the property environment e.g. SAPOA
- Knowledge and understanding of SARS compliancy requirements (Tax Clearance Certificates, VAT etc.)
- Own reliable vehicle will be an added advantage
- Valid driver’s license
- Ability to work over weekends as and when required

For more information please contact:
**Rejoyce Ndlovu

  • Property Administrator

    14 hours ago

    Pretoria, South Africa Broll Property Group Full time

    **POSITION PURPOSE** Responsible for the assisting in the management of the Property. Assist in ensuring maximum income of Property through effective property management. Responsible for collecting monies owing in respect of properties managed by the company. Responsible for performing collection activities associated with various accounts. Reviews...

  • On-Site Administrative Assistant — Property Management

    2 weeks ago

    Pretoria, South Africa Paxton Property Practitioner (Pty) Ltd Full time

    A property management company in Pretoria is seeking a full-time Administrative Assistant to oversee daily administrative tasks including managing communications, supporting portfolio managers, and ensuring efficient office operations. The ideal candidate should be proficient in the WeConnectU platform, possess strong organizational skills, and be fluent in...

  • Property Administrator

    14 hours ago

    Pretoria, South Africa Career Minded Full time

    **Job Overview**: **Expiration date**: 25 May 2025**Location**: Pretoria, Gauteng**Job Title**: Property Administrator**Salary**: R20,000 - R24,000**Education Level**: Diploma**Job Level**: Junior**Minimum Experience**: 1 - 3 Years **Property Administrator position available in Pretoria.**: My client is based in Pretoria and has a strong property portfolio...

  • Property Administrator

    2 weeks ago

    Pretoria, South Africa Excellerate Jhi Full time

    Who we are We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of...

  • Property Administrator

    4 days ago

    Pretoria, Gauteng, South Africa Excellerate JHI Full time R250 000 - R400 000 per year

    Who we areWe are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients.  We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management...

  • Administrative Assistant

    2 weeks ago

    Pretoria, South Africa Paxton Property Practitioner (Pty) Ltd Full time

    Company Description Paxton Property Practitioner (Pty) Ltd is a Pretoria-based property management company with over 30 years of experience. Paxton specializes in managing residential properties, sectional title schemes, mixed developments, Homeowners' Association schemes, commercial buildings, retirement villages, and security estates. With a wealth of...

  • Property Administrator

    3 weeks ago

    Pretoria, South Africa Billion Group Full time

    Manage student accommodation in this newly renovated building in Pretoria. Must have experience in running an establishment. Verbal and written correspondence with tenants and service providers. Commercial property portfolio lease administration, reporting and formal correspondence with tenants clients and internal / external service providers Monitor lease...

  • Residential Property Administrator

    1 week ago

    Pretoria, South Africa The Focus Group Full time

    Residential Property Administrator Division: Property ManagementLocation: PretoriaReporting to: Property Manager Purpose of the Role Ensure buildings' occupancy rate is achieved. Capture new lease details accurately and process amendments. Manage student accommodation rentals and queries, including fines, arrears, and payments. Key Responsibilities Property...

  • Residential Property Administrator

    1 week ago

    Pretoria, Gauteng, South Africa The Focus Group Full time R120 000 - R180 000 per year

    The Focus Group Pretoria, South Africa 25 November 2025 Junior / Mid 0 - 0 Full Time Market Related 2 years - 3 years Skills Property Management Lease Administration Billing Reconciliation Credit Control Financial Administration Customer Service Microsoft Office Industries Property Real Estate Asset Management Job DescriptionResidential Property...

  • Property Adminstrator

    4 weeks ago

    Pretoria, South Africa Flair TM Full time

    Our client, are seeking a dynamic and motivated Property Administrator to support the Property Executive within their Pretoria-based portfolio. This is an exciting opportunity for a proactive individual who enjoys working in a fast-paced, people-focused environment. About the Role The Property Administrator serves as the key support function to the Property...