HR Officer

**Direct Reporting Line**:
Senior HR Officer : Payroll

**Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

**The IIE's Varsity College, Durban National Office has a vacancy for a HR Officer : Payroll.**

**Payroll processing for the National Office**:

- Workflows the ATA (Authority to Appoint) for the National Office into the HR & Payroll Information System for approval.
- Offer employment and Engage new National Office employees on into the HR & Payroll Information System.
- Captures the National office staff overtime leave accurately and timeously, in line with the provisions of the Overtime Policy, and uploads the required supporting documentation in the nto the HR & Payroll Information System.
- Checks all mileage claims that are submitted on a monthly basis for the National Office to ensure that the correct form has been utilised and has been completed correctly, the correct mileage rates are being used, the correct claiming dates are being adhered to and that the authorised line managers have signed/approved the claims.
- Processes mileage claims and submits to head office via SharePoint for the National Office.
- Processes additional earnings using a schedule (for any National Office employees that may have done additional work outside of their current employment contract) after checking that all of the documents are in order and have been approved by the relevant parties, and also ensures that the correct addendums are in place in order to process these additional earnings claims before submitting them to head office via Sharepoint for processing and / or capture on payroll system.

**Benefit Administration**
- Administers all medical aid change requests into the HR & Payroll Information system and follows up with the Medical Scheme to ensure that all changes are processed timeously and accurately.
- Liaises with GTC (Provident Fund Service Provider) on staff risk benefits and fund contributions, withdrawals, change requests (contributions or investment portfolios) and login details.
- Liaises with GTC (Provident Fund Service Provider) on staff risk benefits and disability cases.
- Reconciles Best Funeral and union memberships to Billings and resolves any queries with service provider.
- Extracts new member and withdrawal forms from New starter and termination packs and sends to GTC at month end.
- Compiles and issues all UI-19's & Certificates of Service for all sites as part of the termination process.

**Data Integrity and Payroll Compliance**
- Checking of information on ATA's,Person Info and other payroll documentation and that this information is captured correctly on the HR and Payroll System for various sites monthly.
- Checking New starter packs,Termination documents ,schedules and other payroll input submitted from Site HR for completeness, accuracy and that it is in line with audit standards.
- Accountable for overseeing that all sites for your respective region meet the audit requirements for the storage of all payroll documentation and information and drives compliance to ensure that site HR meets these requirements for their site.
- Checking of the monthly payroll input and running relevant reports after Group payroll and sites have captured.
- Running of various reports (Banking details,EFTX ,Cost component )to check validity of payroll monthly).
- Liaising with Group payroll on payroll input and drafting a summary of the months input uploaded to Sharepoint for ease of reference.

**Leave & Qualification Audits**
- Captures the qualification details for all new National Office employees into the HR & Payroll Information System and uploads the qualification copies in the month that the new employee starts.
- Carries out qualification audits.
- Reviews the annual leave balances quarterly and communicates with Site HR Officer to avoid leave forfeitures and ensures a healthy work-life balance is promoted.
- Reviews all overtime leave monthly and ensures that all company and legislative requirements are adhered to and that any issues are flagged with the Senior HR Officer accordingly for assistance/guidance.

**Uploading for National**
- Updates the signatory authorisations with details of all authorised signatories across all sites.
- Uploads the required letters and documentation for current National Office employee promotions or changes in designation or employment conditions after work flowing an OF (Request Person Info Change Form) to the HR Business Partner and Chief Financial Officer into the HR & Payroll Information System and receiving the relevant approval notification.
- Uploads ATR's (Authority to Recruit) into the HR & Payroll Information System for approval on