Secretary (P11) (Facilities Management: Apb Campus Senior Director) (Re-advert)
1 week ago
**Advert reference**: uj_002015 **Advert status**: Online **Position Summary** **Industry**:Education & Training**Job category**:Education and Training**Campus**:Auckland Park Bunting Road Campus**Contract**:Permanent**Remuneration**:Market Related**EE position**:EE**Level**:Skilled**Introduction** The University of Johannesburg (UJ) is a vibrant and cosmopolitan institution, guided by its bold UJ Strategy 2035, which emphasises Societal Impact and Sustainability, Global Footprint and Partnerships, and Technology for the Future. Committed to transformative change, UJ’s mission is “To transform and serve humanity through innovation and the collective and collaborative pursuit of knowledge.” The University is guided by the vision of building “An international university of choice, anchored in Africa and the global south, dynamically shaping a sustainable future". **Job description** **Responsibilities**: - Manage the Senior Director’s office and to act as first line of contact to the stakeholders, staff etc. in a professional manner. - Arrange travel and accommodation for the Senior Director for official business trips and conferences (local and international). - Receive and directs calls to relevant staff head of departments. - Compile agendas, registers, take minutes at meetings for accurate record keeping. - Arrange and co-ordinate workshops, functions, conferences, etc. as per the Senior Director’s request. - Maintain a trusting and open relationship with other secretaries, managers regarding official matters. - Assist in maintaining and tracking the monthly budget for all units within the department. - Ensure that documentation is kept safely and securely to maintain confidentiality. - Manage the Senior Director’s diary and ensuring that all the commitments are honoured. - Handle all procurement related to the Senior Campus Director’s office, including staff teas, stationery, computers, and office equipment. - Perform ad hoc duties as and when required to support the effective functioning of the Campuses and Facilities Management. Department **Minimum requirements** - National Diploma (NQF 6 or equivalent) in Administration, Secretarial etc. - Three (3) to five (5) years' of secretarial experience is essential. - Three (3) to five (5) years' administrative experience including proficiency in iProcurement (iProc) systems, hosting events etc. - Computer Literacy in Microsoft 365 Office and Oracle or similar. - Proven experience of extensive diary management and scheduling. **Competencies and Behavioural Attributes**: - Pay attention to detail - Ability to perform under pressure and work independently. - Good communication skills - Interpersonal skills - Knowledge of Procurement procedures - Office and administration Management - Knowledge of Finance including budgeting - Planning and organisational skills. - Report writing skills. - Excellent interpersonal skills. - Good customer service - Deadline driven **Recommendations**: - Knowledge of UJ rules and regulations - Previous experience in the Higher Education and Training sector **Enquiries**: **Enquiries regarding the job content**: Dr Joe Manyaka at Tel: (011) 559 1331**Enquiries regarding remuneration & benefits**:Mrs Nozuko Mazibuko (HCM Business Partner) at Tel: (011) 559 4690
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