Quality Assurance Administrator

**Main purpose of the job**:

- To provide administrative support to the QA department and general support services to Wits DIH Management

**Location**:

- **Wits DIH Offices, Spencer Lister Building, Braamfontein, Johannesburg**

**Key performance areas**:

- Carry out regular assessments of the SOPs database and identify missing documents or information and track SOP review dates, confirm SOP’s format, and follow the SOP review schedule
- Liaise with managers or departmental representatives to collate missing information and documents associated with SOPs, highlighting deadlines and other requirements
- Contribute to the development of guidance, processes, and documentation to support Wits DIH staff in meeting required standards for recording information
- Systems Administration including upload of documents to electronic storage, SOPs distribution and tracking of documents expiry dates, and initiating renewals
- Filing and archiving of documents
- Be conversant in current practices relating to data management including appropriate use of information, for example, data protection
- Gathering and compilation of data from queries and complaints received
- Data analysis, trend reviews, and monthly reporting.
- Assist with assessments and follow up
- Assist managers with requests for documents
- Participate and take minutes at relevant meetings and compile attendance registers
- Provide sound direction and guidance to colleagues, both junior and senior in respect of quality assurance
- Assist the Wits DIH managers and training team with the preparation of training manuals and materials
- Book and arrange venues, facilities, and equipment for training events and arrange refreshments
- Update and maintain the training calendar
- Communicate and coordinate invitations to delegates and relevant stakeholders
- Compile attendance registers for training events
- Process invoices for payment
- Maintain all filing i.e. attendance registers, invoices, and certificates
- Liaise with the Managers and Training Team regarding travel requirements and ensure travel and accommodation bookings are made
- Record all training attendance by capturing information on the database
- Compile relevant training reports as and when required
- Assist all managers with administration functions as requested
- Participate and prepare for internal health and safety audits

**Required minimum education and training**:

- **_Diploma in a Science-related field_**

**Required minimum work experience**:

- **_Minimum 1 year experience in laboratory quality-related administration_**

**Desirable additional education, work experience, and personal abilities**:

- Experience working in a donor-funded organization or NGO is desirable but not mandatory
- Exceptional organizational and administrative skills with working knowledge of databases, Microsoft Office, PowerPoint and Excel
- Ability to maintain confidentiality, tact, and professionalism at all times
- Ability to exercise discretion, high levels of initiative, and independent decision-making
- Must be assertive, confident, and adaptable
- Self-motivated, able to communicate effectively, work independently and work as part of a multidisciplinary team. Energetic, resourceful, creative, and flexible

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
- Note AJ Personnel is fully POPI compliant.
- Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

**Please note**:

- **AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.**:

- **AJ Personnel does not have any salary or other information regarding the position.