Payroll Manager

**Job Number**
- 72511

**Job Type**
- Permanent

**Job Title**
- Payroll Manager

**Computer Skills**
- Payspace

**Industry**
- Food

**City**
- Centurion

**Province**
- Gauteng
- Manage the entire payroll department, including 3 Payroll Officers.
- Continually assessing, analyzing, setting and meeting effective deadlines for the entire payroll process.
- Develop, review, and maintain an accurate payroll administration process.
- Prepare and timeously send out wage sheets to stores for input by the 10th of the month.
- Import and/or input the completed wage sheets into Payspace, according to information received back for stores. Check for anomalies that stand out.
- Ensure that each store is processed according to the relevant checklist.
- Ensure paperwork submitted to payroll is correct and according to minimum requirements set.
- Consult with manager and/or owners regarding queries on the wage sheets etc.
- Ensure staff on maternity leave are not paid for the period specified. Leave whilst on maternity leave must be inputted on the system. Pay appropriate Pretoria employees who return from maternity leave their additional month after working a full month, as per Main Agreement.
- Review and quality assure changes or variations, within each store and ensure correct paperwork submitted.
- Load weekly subsistence allowances for Catering and ensure the necessary deductions are made from the employee’s salary.
- Check for data errors, omissions and inconsistencies for data integrity.
- Review and input new starters, terminations, promotions, transfers, change of particulars etc.
- Review and input/action any leave and ensure correct paperwork is submitted.
- Input all relevant Employment Equity fields for any store who qualifies to submit EE Reports and assist HR where appropriate.
- Ensure employees who form part of more than 1 store, have the correct additional tax deducted, to be reviewed at the beginning of the new financial year and each time the remuneration changes.
- When an employee goes from fixed term temporary to permanent, ensure the correct letter and beneficiary form (if relevant) is submitted, actioned and correctly recorded on the payroll system.
- Manage and control the annual WCA submissions to the Compensation Officer.
- Any employee that transfers from one store to another, this information must be inputted on the system to ensure we can trace the employee to.
- Update Payspace with latest changes
- Keep abreast the latest trends in a payroll department.
- Ensure that each store is set up according to the relevant legal requirements and parameters.
- Update the store information on Payspace
- with regards to when a store started trading and when it was closed or transferred.
- Assist with the handling of any TERS queries.
- Ensure to copy the correct set company when creating a new store on the system. This company will depend upon the different requirements according to which area it falls under.
- Ensure payments are made by the appropriate date and cut-off times for each store.
- Checking of the Payroll Officers payrolls to be finalized and submitted to the banks by the appropriate date for the specific store.
- Upload payments to the banks and ensure they are authorized accordingly.
- The following day after payment, ensure that all staff had been paid successfully on the bank.
- Attend any payroll query from either the manager or staff member themselves.
- Upload the payslips and IRP 5’s onto the ESS platform on Payspace. Print payslips were necessary.
- Review payroll account reconciliations and ensure accuracy.
- Ensure full third-party reconciliation and load on the banking platform for payment.
- Prepare PAYE bi-annual, annual and monthly (February and August) returns and reconciliations to SARS and submit information through Easy file. (EMP 201, EMP 501).
- Run and distribute IRP5 documents to managers for employees.
- Create and run reports for managers as requested.
- Ensure the increase reporting from payroll is completed and given to HR.
- Prepare relevant reports and distribute them to the relevant Bookkeeper.
- Manage the timeous resolution of payroll queries.
- Consult with Provident Fund Administrators, Bargaining Councils, Workman’s Compensation and SARS for accurate registration, reconciling and payment.
- Input the provident fund submissions for Sanlam and Momentum on line.
- Work out actual hours after viewing bio clocking for the warehouse.
- Maintain confidentiality of information, which is non-negotiable.
- Perform a high-level review of payroll administration data for errors, omissions, and inconsistencies.
- Continually assess ways of enhancing and improving our systems.
- Register any new company for UIF within 21 days of opening.
- Build and maintain sound relationships with functional heads and franchisees across all stores.
- Provide a payroll support service to management and staff.
- Run dummy pay slips, when requested.
- Review, document, implemen