Buying Administrator: Totalsports

2 weeks ago

Western Cape, South Africa The Foschini Group Full time

**Key Responsibilities**:

- Administratively supporting all aspects of the buying process.
- Ensuring timeous placement of orders onto the purchasing system.
- Maintaining a control system for the sample room.
- Compiling, balancing, and updating spreadsheets and reports.
- Maintaining quality assurance control and audit of samples.
- All preparations prior to presentations
- Completing all administrative documentation that is related to loading products into the TFG system.
- Building constructive and mutually beneficial relationships with suppliers.
- Communicating with suppliers to gather all information required to load product.
- Processing of all amendments and communicating changes to relevant parties.
- Supporting the customer service team in resolving product and order queries and complaints and product sourcing and pricing queries.
- Managing orders through the critical path process.
- Pulling of weekly reports on incoming stock and liaising with suppliers for keep samples.
- Managing sample process between retail and production.
- Prepping of product and documents for quarterly SWOT's
- Able to do a Comp Shop on their own
- Pulling samples / images for weekly sales reports or product meetings as requested by the buyer.
- Assisting Buyers with order placements.
- Maintaining the retail sample room.
- Assist with coordination of QA samples

**Qualifications and Experience**:

- Matric, Higher Certificate or Diploma
- Have experience as a Buyers Administrator or similar Administrator roles
- Integral understanding of the clothing retail Cycle and Buying Process
- A good working knowledge of the current computer software packages (knowledge of Excel, Word & E-mail would be preferable).

**Skills**:

- Uses a structured approach to effectively manage tasks
- Analyses complex situations and formulates effective strategic plans
- Builds meaningful connections and establishes relationships
- Leverage’s market and business insights in the delivery of their work

**Behaviours**:

- Collaborates - effectively works with others to achieve shared goals
- Communicates Effectively - conveys information and communicates ideas in a clear, concise and impactful manner
- Customer Focus - understands, anticipates, and meets the needs and expectations of customers
- Ensures Accountability - takes accountability and ensures others are held to account on agreed upon performance targets
- Manages Complexity - interprets and simplifies complex and contradictory information when resolving organisational problemsPlans and Aligns - develops plans and prioritises initiatives that align to the organisational goals and objectives

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