Legal Secretary

1 week ago

Sandton, South Africa Armstrong Appointments Full time

Our client, one of the top law firms in the country is looking to appoint a Legal Secretary.

**Main job function**
- Maintain Partner(s) and/or Professionals’ diary including the coordinating and liaising with relevant
- parties with regards to meetings and to prepare all documentation for appointments and travel
- Filing, organising, and maintaining documents, case files and law libraries
- Opening and closing of legal files in accordance with the firm’s policies and procedures
- Organise and maintain legal files in accordance with the firm’s policies and procedures
- Assist in handling legal administration requirements
- Assist in the preparation and processing of legal documents
- Prepare, serve, and file of court documents
- Prepare legal documents such as notices and letters
- Print all correspondence, pleadings and documents and file same in physical/ hard copy files
- Ensure documents dispatched are accurate
- Manage incoming mail and documents
- Liaise with messenger/ driver
- Assist with legal research
- General office administration and management
- Dictation typing
- Thorough knowledge, understanding and experience in employment law / labour relations
- Follow up with clients regarding payments and keep a log of all client contact.
- Compile and submit weekly outstanding reports (payments from client and report to accounts
- department once a week)
- Ensure compliance with FICA
- Complete time sheets and capture time on CMS/Adarant
- Keeping track of attorney time records and billing

Qualifications:

- Grade 12 (Matric)
- Paralegal / Legal Secretarial qualification
- Minimum of 5 years’ experience as a legal secretary within a law firm
- Minimum of 5 years' experience in employment law / labour relations (Non-negotiable)

**Experience**:

- Knowledge of CMS / Adarant
- Knowledge of Microsoft Office Suite
- Knowledge of Billback
- Knowledge of basic numeracy and literacy skills
- Knowledge of administrative and clerical procedures and systems
- Communicate effectively both verbally and written
- Promote collaboration across functional and geographical boundaries
- Demonstrate the ability to anticipate and plan
- Demonstrate customer focus
- Constructive teamwork
- Work with speed and accuracy
- Honesty, reliability, and punctuality
- Ability to take initiative
- Be able to work under pressure, and occasionally after hours
- Well organised and conscientious

Job Working Conditions:

- Own transport essential
- Mon - Fri | 08h00 - 16h30
- On-site based in Sandton, Johannesburg

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