Imports Controller

The Imports Controller plays a key role in ensuring that the company delivers on our promise to our customers through effective coordination and management of the flow of imported goods from international suppliers to our clients.

**Import Enquiries**
- Send out RFQ to import suppliers as per items supplied by planning manager, sales staff and/or as requested by authorised individuals.
- Once quotes are received, compile pricing/costing schedules for all local/imported items.
- Obtain written approval from Sales Representatives for automotive order requirements and Managing Director approval for all general industry orders based on the pricing/costing schedules compiled.
- Once pricing schedules are approved (per point 3 above), draft formal offer letter and send to supplier.
- For accepted orders, obtain contracts from suppliers and confirm the accuracy thereof against order specifications, standard import terms and conditions etc.
- Obtain sign off on contracts from the Managing Director and send to supplier.
- At the RFQ stage, advise FD of foreign currency requirements based on any potential orders. Upon order acceptance, re-confirm currency requirements for any pricing variations.***

**Import administration**
- Liaise with import suppliers/clearing agent/transporters to ensure all import documentation is submitted timeously to all parties.
- Liaise with transporters to ensure all cargo is collected from the port once offloaded.
- Daily updating import shipping schedule with details of orders, shipping statuses.

**Rebate Permits**
- Submit and obtain permits for all relevant items from DTIC

**Import Payments**
- Collate all import documentation, i.e. Invoice, bill of lading and clearing documentation and save to shared company folder.
- Prior to payment, confirm order has been received and goods have been GRV’d into the system.
- Load all import payments onto the online banking profile for review by the financial manager/director for payment.
- Save and distribute all swift confirmations to suppliers once payments are processed.

**EOI Queries**
- Submit all relevant documentation to bankers in respect of all advanced import payments.

**Clearing Documentation**

Internal General Ledger allocations: Allocate all import invoices to the relevant import accounts and submit to the accounts department for payment.

**Preferred Trader Status**
- Manage all aspects of the customs audit.
- As the company representative obtain the relevant competencies required by customs for preferred trader status and ensure continued compliance with requirements and targets, to ensure that company maintains its preferred trader status with Customs and SARS.

**Other**
- Assisting with scheduling of meetings and/or other administrative requests for the Managing Director and Financial Director/Officer.
- Assisting with switchboard duties when required
- Assisting with quarterly stock counts
- Assisting with audit requirements
- Data capturing and general administration as required
- Maintain compliance with all company policies and procedures, regulatory / legislative requirements to quality, environmental and health and safety
- Perform any other ad hoc duties as required by Management

Must be able to work in an environment that comply to:

- Occupational Health and Safety Act
- ISO 9001
- IATF 16949
- ISO 14001
- Basic conditions of Employment Act

**Salary**: R15 000 - R20 000

Location: Pinetown