Accounts Clerk

Accounts Clerk
(7187)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Set in the vibrant heart of Cape Town’s waterfront, surrounded by restaurants, shopping, art and entertainment; on the doorstep of Table Mountain; and within easy reach of spectacular beaches, national parks, and winelands; One&Only Cape Town is the ultimate curator of discovery, from active adventures, to mindful moments and exclusive, tailored experiences. The warm South African charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion

**Job Summary**

**Reporting to the Assistant Financial Controller, this role will be responsible for the overall accuracy of the processing of the general ledger. This position will work closely with all departments within the hotel**

**Key Duties and Responsibilities**
- Processing and reconciliation of all company credit cards. Assisting the Personal Assistant to the General Manager with any queries relating to these cards.
- Completing the balance sheet reconciliation process monthly and ensure that all reconciliations have the required supporting documentation. Reconciliation is to be signed and submitted to the Assistant Financial Controller for review.
- Reconciliation and review of all gift vouchers.
- Processing and reconciliation of all accruals.
- Processing and reconciliation of all prepayments.
- Processing of all monthly standard recurring journals, including interest, amortization, land rent, rental turnover, stock provision, staff laundry, guest laundry, bonus provision, employee cafeteria and any other monthly journals which may arise.
- Submission of the turnover rental to V&A Waterfront Management Company once checked and confirmed by the Assistant Financial Controller or EM Finance.
- Processing of all re-class journals as given by the Assistant Financial Controller and EM Finance.
- Monitoring the People Soft Daily Error report for Accounts Payable vouchers not posted or journals outstanding which require posting or any other error relating to the general ledger and accounts payable.
- AP Payment
- Responsible for managing the AP clerks
- Perform duties relating to the Body Corporate as required by the Assistant Financial Controller or EA Finance
- Performing of monthly cash float checks with Income Audit and Security.
- Performs ad hoc duties and/or special projects as designated by the EM Finance, Assistant Financial Controller.
- Maintains full confidentiality over Resort Financial information.
- Quick and polite response to any enquiries either via telephone or electronic mail.
- Contributes to the morale and team spirit of the resort by maintaining effective relationships with resort colleagues.

TRAINING AND DEVELOPMENT
- Attends and participates in team events.
- Participates in required training related to the job.
- To effective communicate and maintain a favorable working relationship with colleagues at all levels.
- Assure professional attitude towards guest and colleagues at all times.
- To provide an effective structure for communication within the department at all levels.
- Leads by example, inspires and motivates those around through enthusiasm and inspires and guides others to make their decisions based on the organizations values and overall direction, keeping the Company’s goals in mind.

FINANCIAL:

- Monitors office stationery usage.
- Reports equipment repair and maintenance to Department Head.
- Expected to be conscious and responsible regarding energy and water conservation.

HEALTH & SAFETY:

- Maintains highest levels of personal hygiene at all times.
- Ensure that company and statutory hygiene standard are maintained in all work area.
- Be fully aware about o all Health and safety, fire and emergency procedures.
- Report any potential hazardous situations within the work place.

POLICIES AND PROCEDURES:

- Maintains a high standard of appearance and professional grooming at all times, as per One&Only standard.
- Develop and maintain an understanding of the overall organization’s mission, vision and values.
- At all times project a favorable image of One&Only Cape Town and One&Only Resorts to the public.
- Practices proper telephone etiquette with colleagues and hotel guests.
- Ensures all activities are carried out honestly, ethically and within the parameters of the South African Law.

**Skills, Exper