Team Assistant 6 Months Fixed Term Contract

21 hours ago


Parktown, South Africa Rand Mutual Assurance Full time

**THE JOB AT A GLANCE**

As a Team Assistant, you will provide support to three Group Executives, assisting their divisions with related administration functions for effective and efficient service delivery.

**WHAT WILL YOU DO?**

**Provide General Secretarial Support to the Assigned Departments**
- Arrange meetings and managing the diaries of the Heads in the department
- Compile monthly reports for circulation as per agreed timelines
- Arrange and coordinate departmental meetings and catering as and when required
- Prepare letters, presentations, circulars and general correspondence
- Handle and manage departmental queries

**Travel Arrangements**
- Responsible for end-to-end travel arrangements for the departments

**Financial Duties**
- Assist with budget control
- Process all invoice/financial/budget requests for sign off

**General Administration Duties**
- Minute taking
- Drafting agendas for all meetings as required
- Circulation of accurate and quality minutes for the meetings within the agreed timelines
- Follow up on deadlines
- Diarize committee circulars and deadlines
- Manage the departmental documents on SharePoint through editing, version control and publishing
- Upload month end reports on SharePoint
- Booking meetings as requested
- Prepare and process stationery orders

**Stakeholder & Project Duties**
- Assist with the logistics for stakeholder training and projects, including venue and courier bookings
- Assist with basic administration for project coordination
- Assist with event logistics e.g. conferences, external stakeholder management e.g. unions, clients, service providers

**WHAT WILL YOU BRING TO THE TABLE?**
- Grade 12 (required)
- Diploma in Office Administration/Secretarial or Project management
- At least 1 - 2 years' experience in project coordination/event coordination
- Experience in Invoice and Opex management
- Managing work (includes time management)
- Experience in event management
- Ability to work under pressure
- Attention to detail and accuracy
- Verbal and communication skills
- Professional personal presentation
- Customer service orientation
- Information management
- Organising and planning
- Stakeholder liaising

**WHAT WILL YOU GET IN RETURN?**

We offer great opportunities for personal and professional development in a stable company that’s 130 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

**Turnaround Time**

**Closing Date: 22 August 2025**

**Our Commitment to Transformation**:



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