Imports Administrator

2 weeks ago

Cape Town, South Africa Excellent Meat Full time

**Job purpose**:
The Logistics Administrator will be responsible for preparing and processing all documents and permits, maintain records of all documentation for the import and track shipments to ensure that they arrive at their destinations in a precise and timely manner.

**Duties and Responsibilities**:

- Coordinate the collection and transportation of goods cross border (Imports)
- Reviews paperwork and documents to ensure shipping, handling, storage charges and customs fees are billed correctly
- Maintain the shipping database that tracks the shipments
- Issue clearing instructions to exporter/ hauler/ clearing agent
- Arrange courier for documents and permits (collection & delivery)
- Monitor receipt of invoice packs from clearing agent within the stipulated time frame
- Checking and collating of final documents on file and forwarding to Finance Department to ensure supplier gets paid on time
- Liaise with and monitor receipt of corrected documents from exporter prior to vessel arrival
- Ensure effective communication with the Service Providers in order to resolve queries
- Effective communication between Traders & customers regarding shipments
- Provide analysis, suggestions/ recommendations that could lead to possible deal reviews and/ or revenue impact
- Revisiting and refining current processes through identifying problem areas which arise from daily queries and or issues
- Draw up daily reports to track progress of all shipments; and
- Back-up for outbound logistics function and other roles within the Logistics Department when required
- Weekly update on queries to Sales Team and Director

**Skills Required**:

- Good verbal and written communication skills
- MUST have own transport
- Excellent interpersonal and customer service skills
- Minimum 3 years in a similar position
- Minimum Matric
- Experience within the import industry a MUST

Ability to Commute:

- Cape Town, Western Cape (required)

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