Governance & Compliance Specialist (X3)

The Independent Institute of Education (The IIE) is a registered private higher education provider and a wholly owned subsidiary of ADvTECH Ltd, listed on the JSE.

The IIE’s Central Academic Team (CAT) is the custodian of academic quality, educational technology, and governance across the institution. It leads academic strategy, compliance, and operational integrity through robust governance structures.

The current CAT is in the process of being repositioned as a Centre of Excellence, a hub for academic innovation, staff capacity building, quality assurance, and governance across both the schools and tertiary divisions.

**The purpose of the job**:
To provide operational support for governance, internal audits, regulatory compliance, and policy administration. This includes coordinating the review of institutional policies, assisting in and conducting, gathering data for compliance reporting, and supporting training and case preparation for legal and regulatory functions.

**Reporting to**:
**Main Outputs and Responsibilities for this Position**:
Policy and Procedure Review Coordination
- Track and monitor policy and procedure review schedules
- Support drafting, formatting, and version control of documents
- Liaise with internal units to collect feedback on proposed policy updates
- Prepare consolidated responses and facilitate stakeholder consultation processes

Internal Audit and Regulatory Reporting
- Lead in the coordination and conducting of internal audit activities and documentation
- Collect and analyse data for internal and external reports
- Format and compile audit evidence packs
- Follow up on outstanding documentation and audit action items
- Support reporting cycles for compliance registers and review logs

Training and Capacity-Building Support
- Schedule and organise training sessions and governance workshops
- Track participation and maintain training attendance registers
- Prepare materials, logistics, and follow-up documentation
- Collect and compile evaluation data to support continuous improvement
- Coordinate internal communications for training campaigns

Legal and Compliance Administration
- Liaise with legal services/relevant divisions for document tracking and preparation for case preparations.
- Maintain records related to institutional compliance matters
- Organise evidence and correspondence required for internal legal cases or appeals
- Maintain confidentiality and accuracy of compliance documentation
- Provide logístical and administrative support for compliance proceedings

General Operational Support
- Manage meeting scheduling, agendas, and minutes for governance and compliance activities
- Respond to administrative queries from internal departments
- Ensure timely updates to governance dashboards/reporting tools and task trackers
- Maintain institutional calendars for audits, reviews, and training

**Qualification**
- Minimum of a Bachelor’s Degree

**Experience**:

- Minimum of 5 years as a Governance/Compliance/Quality assurance

**Competencies**:

- Document and Policy Tracking- Compliance and Legal Admin Support- Internal Audit Coordination
- Administrative and Records Management
- Stakeholder Communication and Follow-up
- Organisation and Accuracy- Task Ownership and Initiative
- Professional Discretion
- Communication
- Reliability and Consistency
- Collaboration

**Other Special Requirements**:
- Occasional travel between campuses or the central office may be required.- Must work extended hours during peak academic periods.- High tolerance for structured, process-driven work.