Accounts Payable Administrator

**Job Number**
- 70458

**Job Type**
- FT Contract

**Job Title**
- Accounts Payable Administrator

**Computer Skills**
- SAP,MS Office

**Industry**
- Food and Beverage

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng

**Job Purpose**:

- As a Creditors/Payments Administrator, you will be responsible to ensure excellent customer service to both internal and external stakeholders through exceptional Payment management of customer accounts & effective and efficient resolution of supplier queries**Key Accountabilities and Outputs**

**Accounts Payable Administration**
- Management of Supplier Payments aligned to policy
- Full and through understanding of the PTP process and procedures
- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements
- Preparation and consolidation of all supplier reconciliations, documents to facilitate & support final payment decisions
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centres by analysing invoice/expense reports; recording entries.
- Updates & reports creditors by totalling unpaid suppliers
- Maintains supplier records through monthly review of Supplier masterdata.
- Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers.
- Resolves valid or authorized claims by entering adjusting entries.
- Resolves payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments
- Issuing of monthly supplier statements
- Pays vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation.
- Ensures credit is received for outstanding memos/claims.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Maintains historical records by filing documents.

**Adherence to the health, safety and environmental standards**
- Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee
- Ensure compliance to all relevant legislation

**General**
- Conversant with relevant business information, policies, processes and procedures
- Maintains expected performance standards**Inherent Requirements**
- Matric- National Diploma / NQF 6 (preferred)- Up to 3 years experience (Operational) FMCG, experience in a creditors department - large value/volume experience- ESSENTIAL: CURRENT SAP WORKING KNOWLEDGE- Strong Recons experience**Key Qualities**:
**Critical Success Factors**:

- Financial understanding & accuracy
- Proficient with all Microsoft Office tools & preferably an Advanced Excel user
- Analytical mind, organized, precise and meticulous
- Ability to take initiative, learn quickly and strive for results
- Excellent communication skills both verbal and written
- Strong team player
- Conscientious with follow-up & feedback
- Diploma in creditor’s management would be advantageous

**Communication**
- Routine communication with customers or clients

**Problem Solving**

**Relationships Maintained**:

- Others outside the organisation

**Behavioural Competencies**:
**Planning and Organising**:

- Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
- Able to prioritise activities and resources, ensuring that results are achieved effectively.
- Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.

**Customer Relations**:

- Asks questions to identify customer needs or expectations
- Follows through and meets personal commitments to others on time
- Takes responsibilities seriously and consistently meets the clients’ expectations for quality, service, and professionalism.
- Continuously monitors delivery to make sure the customer is receiving good service
- Shows a strong commitment to exceeding customer expectations
- Able to own responsibility for mistakes, apologise and make suitable changes to services

**Continuous Improvement**:

- Increases performance expectations when success has been achieved
- Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc.
- Finds ways to fast-adapt improvement ideas to work processes
- Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

**Collaboration**:

- Helps others with their work.
- Meets commitments to team members or others in the organisation.
- Actively contributes to team discussions and the accomplishment of team work plans.
- Shares expertise and resources to help others address their needs.
- Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results.
- Actively keeps all stakeholders informed.
- Attempts to reinvigorat