Enterprise and Supplier Development Co-ordinator

**Purpose of the Job**:
Provide support on specific projects, workstreams, objectives:
Coordinating activities: identifying correct stakeholders, scheduling meetings, booking venues etc.
Administrative tasks: preparing agenda, info packs, minutes etc.
Preparing communications or briefs, pulling together info to consolidate for input to presentations, reports etc., following up on outstanding inputs / info.
Conducting research, background info etc.

**Job Objectives**:
Quality check all information inputted and captured.
Facilitate and support potential as well as existing Vendors with responses to raised queries.
Maintain up-to-date and accurate capturing of Supplier information including new article forms, and update documents per supplier.
Keep record of the amount of Small Suppliers processed from within the Small Suppliers Team
Manage the complete documentation to support the listing process
Manage the 3, 6 and 12 month supplier review schedule inline with Trade Agreements and Supplier Performance Reviews
Provide functional support for buyer related activities
Ensure correct cost is loaded where applicable to support promotional efforts for Suppliers.
Quality check cost and sales price loading after Small Suppliers Buyer has determined clusters (group per brand and store size / layout module), immediately correcting any errors identified.
Capture and load retail prices ensuring a high degree of accuracy and meticulousness.
Timeously resolve supplier queries received via Shoprite portal
Maintain accurate, timeous loading of newly listed products on SAP Buying as approved by the Small Supplier Buyer.
Inform DC Planner of new products and provide them with ties and highs as provided by supplier listing form / master data.
Set flags on system to range/list products at store level.
Timeously capture deranging and mark downs.
De/link articles after items have been discontinued from supplier/no longer viable.
Generate comprehensive reports for appropriate actioning and reviews by the Supplier Development team.

**Qualifications**:
Grade 12 certificate - (essential)
Degree or Diploma in Business, Retail, Finance or a related field - (desired).

**Experience**:
+1 years’ experience in a similar capacity or role, executing administrative functions and support related to Supplier, buying or enterprise development processes - (essential).
Exposure to a retail buying environment - (desired).
Proficiency with MS Office 365 with well-developed Excel skills to prepare detailed spreadsheets using formulas - (essential).
Exposure to SAP Buying / Retail - (desired).

**Knowledge and Skills**:
Motivated self-starter with personal energy and drive.
Quick learner - Rapidly learns new tasks relevant to own job and quickly commits information to memory. Rapid understanding of newly presented information and applies it to own role. Ability to understand and integrate data from various sources to come to sound conclusions.
Numerical and data processing skills - Able to perform numeric / financial calculations and capture data / transactions from various source documents while maintaining a high degree of accuracy.
Detailed and rule-oriented - Follows procedures, vigilantly watches over work processes, tasks and outputs to ensure accuracy and initiates action to correct any quality or data integrity concerns.
Organised - Plans and organizes own work effectively and delivers against deadlines and quality standards. Focuses personal efforts on achieving results aligned to organisational objectives.
Able to work under pressure while prioritising under tight time constraints.
Communication skills - Good spoken and written fluency in English along with the ability to convey information and data clearly, accurately and succinctly.
Team player and collaborative partner - Contributes to a positive team morale while working collaboratively with colleagues to resolve issues. Builds sound relationships both internally and externally and manages client / customer expectations well.

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