Tender and Marketing Administrator

**1.** **Purpose of the Job**

Responsible for providing support to strategic transaction services functions throughout the tendering process including sales, marketing, coordination of materials for all tenders, proposals, and pre-qualifications.

**2.** **Key Responsibilities**
- To assist with document control, printing, binding, collating information for bid/tender
- Liaise with other departments such as, logistics, operations, finance, payroll, and HR to acquire all necessary documentation and information needed to complete the tender
- Assisting with preparing and reviewing the commercial aspects of the bid, ensuring all services are included in the final price to the customer
- Assist with risk tracking and management throughout the bid process
- Contributing to the written proposal - both in terms of content and presentation, such as preparation of a management summary and relevant reports)
- Assist to ensure the bid budget is on track
- Ensure all relevant signatures are on all the relevant documents before the tender is to be delivered or submitted
- Ensure timely submission of the tender
- Ensure timely delivery of compliant and commercially sound bids
- Understand and resolve complex technical, strategic, and business issues
- Arrange all post bid review meetings with customers, post contract award
- Manage virtual bid teams and inputs from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery
- Assist to ensuring all services are included in the final price to the customer
- Seek new business for specific portfolios
- Advertise the company services on professional platforms and new business seeking platforms
- Create and follow up on all new business seeking and related leads
- Perform Ad hoc administration duties when required.

**3.** **Educational Qualification**:

- Matric Certificate
- Diploma/Degree in Business Management
- Post graduate qualification in Business Management would be advantageous
- Office Administration Certificate
- Sales /Marketing Certificate/Diploma is advantageous

**4.** **Knowledge and Experience**:

- Minimum 2-4-year relevant practical experience
- Proficient knowledge of MS office package: Word, Excel, Outlook, and PowerPoint.

**5.** **Skills and Competencies**:

- Interpersonal Skills (communication, initiative, conflict handling)
- Professionalism
- Extremely Organized and pedantic
- Credibility
- Customer Service orientated
- Teamwork
- Adaptability
- Honesty and Integrity
- MS Office packages (Word, Excel, and Outlook)
- **Written Communication** - The ability to express ideas clearly in memoranda, reports, letters or other documents with appropriate organization and structure, correct grammar and language and terminology that is adjusted to the characteristics and needs of the audience.
- **Verbal Communication** - The ability to express ideas effectively in individual or group situations (including non-verbal communication), adjusting language or terminology to the characteristics and needs of the audience.
- **Telephone etiquette**
- **Adaptability** - The ability to maintain effectiveness when changes in the work environment take place.
- Mature, proactive, resourceful, and hands-on.
- Independent worker who can work well with mínimal supervision.
- Ability to work well under stress and extreme pressure

**6.** **Other**:

- Valid Drivers License and own vehicle

**7.** **Working Conditions**
- Will be required to work overtime from time to time with short notice

**Salary**: R9,000.00 - R13,000.00 per month