Supply Chain Department Clerk

4 days ago

Johannesburg, South Africa RJPersonnel Full time

3yeas
- Handle routine enquiries.
- Maintain the File Plan for the unit.
- Classify documents and correspondence for filing both hard copy and in electronic format.
- File documents and reports in line with the File Plan.
- Assist the office management with the retrieval of documents and reports from the system(s)
- Source quotations for good and services
- Retrieving of CSD summary reports.
- Perform quotation analysis procedures in line with delegation framework and prepare approval documents.
- Distribute documents/packs to various stakeholders as required.
- Draft and type letters and/or other correspondence of a general nature when required.
- Draft on behalf of senior managers submissions and correspondence of a general administrative nature.
- Assist with the development and undertake the distribution of Agendas for Bid Committees meetings and internal staff meetings
- Make logístical arrangements for Bid Committees meetings.
- Prepare and distribute meeting packs.
- Distribute the minutes of meetings
- Maintain meeting action schedules, track progress made with resolutions and source progress reports for inclusion in the meeting packs of follow-up meetings.
- Retrieve on request meeting documents.
- Retrieve on request audio recordings and transcribe relevant parts of discussions.
- Send orders for stationery to the recommended suppliers.
- Follow up on outstanding deliveries, invoices, and commitments
- Receiving of physical stationery and toners delivered by service providers.
- Distribution of stationery and toners to business units.
- Assist the SCM Officer with the compilation of the checklists and RFQ documents for approval
- Preparation of manual orders when the system is offline.

**Qualifications and Experience**:

- Matric
- Appropriate NQF 6 qualifications as recognized by SAQA
- At least 3 years’ appropriate office administration of Supply Chain Management experience
- Supply Chain, Office Administration or equivalent qualifications 6

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