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Debtors Clerk

2 weeks ago

Cape Town, South Africa Synergy Jobs (Pty) Ltd Full time

**Position**: Debtors Clerk (Fully Vaccinated)
**Location**: Muizenberg, Cape Town
**Salary**: R10k per month - to start ASAP

A permanent position is available in the Finance department, with the title: Debtors Clerk. The role will report directly to the Debtors supervisor, and indirectly to the Financial Manager.

**Roles and responsibilities**:

- All debtor-related queries
- Attending to the returns and refunds requests
- Handover of default customers
- Overdue accounts collection
- Process and manage banking regularly
- Processing of web orders and other non-automatic orders
- Suspension of debtors on internal system
- Integration of web and shop invoice and receipts batches
- Management of e-commerce orders, receipts and unpaid
- Manage Multidata Un-paids & Rejections
- Management of paygate reports
- Management of all e-commerce platforms on debtor related issues (prestashop, website, avo, port-to-port, other)
- Liaise with shops on debtor related queries
- Un-Auths report for Managing Director
- Reconciliation of on-site payments from reception and Customer Care department
- Management and follow up of all chargeback queries
- Management of all gift vouchers: purchased and redeemed
- Liaise with the Customer Service department on debtor related issues
- Liaise with Warehouse department on packs not to be delivered due to customer’s financial profile
- Run monthly debtors aging
- Review and Analyse Individual Age Analysis, Ensure Debtors balances are valid (Credits and Debits)
- Monthly debtors reconciliation
- Assist the Debtors Supervisor in daily tasks
- Management of Corporate Accounts
- Liaise with various banks on debtor related issues
- Update customer details on internal system
- Process Debtor Adjustments
- Running and Reconciling Non-Billable Recon
- Run Debtor Reconcile Monthly or upon request
- Debtor Maintenance on Great Plains
- Metrofile Storage
- Month end close and year-end close procedures
- Assist with external audit
- AdHoc tasks

**Education**:

- Minimum higher education in accounting related field (Diploma, National Diploma, BTech, University Degree)

**Job experience and Skills required**:

- Min Debtors and Accounting experience:

- 3-5yrs (Diploma / National Diploma)
- 1-2yrs (BTech/University Degree)
- Knowledge of Microsoft Dynamics Great Plains ERP
- Full debtors cycle knowledge and experience (non-negotiable)
- Debtors accounting and reporting (non-negotiable)
- Financial accounting and financial reporting
- Management of debtor queries
- Interaction with external stakeholders (banks, developers, official authorities)
- Interaction with internal stakeholders (other departments, management team, Directors)
- Take ownership of role
- Strong leadership qualities
- Analytical and inquisitive
- Team work
- Positive, ‘can-do’ spirit
- Knowledge sharing mindset

**Exclusions**:

- Only fully (COVID-19) vaccinated individuals will be considered for the role.