Payroll Administrator

**About us**

Our brands include GivenGain, a Swiss-based non-profit foundation that works to enable global philanthropy, and PayProp, a payment services platform for residential rental professionals.

We’re a small team with big responsibilities - Humanstate employs around 170 professionals in South Africa, the United Kingdom, Switzerland, Canada, and the United States, and processes in excess of two billion US Dollars annually.

We are inspired and united by the drive to create great user experiences and delightful digital products. We like complex challenges, we like to do new things, and we like people who are excited by their work.

**The role**

This is a part-time or full-time, permanent, remote-first position with responsibility for payroll administration and bookkeeping for various companies in the group inside and outside of South Africa. Guidance, training and adequate infrastructure will be provided to enable you to support companies outside of South Africa.

You will be based in South Africa, as part of the Humanstate team, and will be working in close collaboration with an internationally based finance team and employee services areas. Humanstate has a distributed working model, this means you can work from anywhere in South Africa, you will report to the Head of Financial Control of the Group, who is based in the United Kingdom.

It is a broad, hands-on role and you will be expected to proactively solve problems, recommend and implement solutions, and exercise good business judgment while performing your duties. Humanstate is growing fast and this will open up great career development opportunities for you in the future.

**Responsibilities**

**Payroll administration**
- Payroll administration for various companies inside and outside of South Africa using local platforms available
- Co-ordinate employee status changes between Employee Services and Finance for new engagements, transfers, promotions, terminations, etc.
- Capture semi-monthly and monthly payroll for review and ensure governance
- Ensure that all salaries, contractors and deductions are paid accurately and in a timely fashion to all employees, government institutions and 3rd parties
- Ensure that monthly reconciliations, payments, and reporting is conducted effectively and timeously
- Complete and submit payroll returns where necessary
- Assist in managing payroll related schemes (for example trainee schemes, health benefits, cycle to work etc.)
- Respond to internal and external payroll queries and liaise with the CFO, Head of Employee Services and Head of Finance in a customer centric manner
- To ensure accurate and timeous employee record keeping & filing
- New tax registrations where necessary
- Ad-hoc payroll related duties

**Bookkeeping**
- Record vendor bills as part of accounts payable function
- Create payment schedules and upload payments
- Perform bank reconciliations
- Master data maintenance, as required
- Other tasks/projects, as required

**Requirements**:

- Senior certificate with mathematics and accounting is a pre-requisite. Certificate / diploma in accounting is advantageous
- South African payroll experience is a pre-requisite. Canadian, Swiss, United Kingdom or United States payroll experience is advantageous
- Strong administration skills
- Superb attention to detail
- Driven, proactive, high-energy, highly visible, and customer service-focused
- Strong Excel skills is advantageous
- Great written and verbal communication, organization and time management skills
- Excellent team player who is very comfortable working with employees in other countries as part of a globally distributed team (involving regular daily video calls and messages)

**Conditions of employment**
- South African citizen or valid work permit
- Clear criminal and credit record
- Valid driver’s license and/or reliable transport