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Executive Assistant to Managing Director

2 weeks ago

Somerset West, South Africa Double Shift Full time

**About DoubleShift**:We are a strategic brand and communications agency renowned for our innovative creative solutions that solve real business problems. Our team is driven by a passion for creativity and its impact on businesses and brands. We are a dynamic and young team of creative problem solvers who thrive on making things happen. With a passion for strategy, branding, and communications, we take our work seriously and don't make excuses. Our journey so far has been filled with exciting challenges, and we approach each one with enthusiasm and a can-do attitude.

**Position Overview**: We are looking for a proactive and detail-oriented Executive Assistant with previous experience in a similar role. While previous experience in a marketing/agency environment would be beneficial, it is not mandatory. In this position, you will work closely with our Managing Director and Fractional CMO, Kurt Schroder, providing crucial administrative and organizational support. This role is based in our Somerset West office and offers a unique opportunity to be part of a dynamic team, working with clients across the globe. As a

**Salary**: ZAR 15000 - ZAR 25000 gross per month, based on experience.

**Term**:Permanent, Full-time.

**Location**:Hybrid of in-office at Somerset West office and Virtual Remote.

**Key Responsibilities**:

- Manage Kurt Schroder's calendar, appointments, and travel arrangements.
- Assisting the MD with the coordination of marketing projects and initiatives.
- Act as a liaison between clients and the DS team to track project progress and deadlines.
- Research on industry trends and best practices to support strategic decision-making.
- Assist in preparing reports, presentations and meeting materials.
- Oversee administrative tasks to optimize efficiency and organization.
- Collaborate with external partners and vendors to facilitate marketing initiatives.
- Assist in coordinating events and managing logistics around client projects.
- Prepare and distribute internal documentation and reports.
- Take minutes during meetings and ensure timely distribution to stakeholders.
- Assist in managing communication with clients and stakeholders.
- Collaborate with team members on ad-hoc projects.
- Actively free up time for the Executive by handling ad-hoc errands or tasks, both in-office and personal. Own transport would be required.

**Requirements**:

- Previous experience as an Executive Assistant or similar role preferred.
- Passion for the marketing and creative industry.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication abilities.
- Proficient in Google Workspace, MS Office suite, and digital marketing tools.
- Ability to multitask and prioritize tasks effectively.
- Proactive and resourceful with a problem-solving mindset.
- Flexibility to adapt to a dynamic and fast-paced environment.

**Salary**: R15,000.00 - R25,000.00 per month

Ability to commute/relocate:

- Somerset West, Western Cape: Reliably commute or planning to relocate before starting work (required)