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Debtors Clerk

2 weeks ago

Pretoria, South Africa Shoprite Group Full time

**Purpose of the Job**:

- To monitor and control debtors and act as a general administrative assistant to the Pharmacy Manager.
- Key Performance Areas:

- Monitor, Validate, and process invoices
- Preparing and managing debtors' files and creating debtors' accounts in the system
- To analyze payments and queries and identify trends/patterns
- Prepare and send monthly debtors’ invoices and statements
- Following up debtor payment agreements
- Maintain and archive financial records and files
- Manage the handing over of bad debts and the allocation of bad debts recovered
- To follow up on outstanding payments that are outside of normal terms
- To ensure that all data required is received on time and accurately

**Job Objectives**:

- Ensure that invoices are processed, filed and any discrepancies are identified and addressed
- Call and follow up on outstanding payments
- Distribute accurate monthly statements to clients
- Process new accounts on the system
- Resolve all problems pertaining to debtors
- Responsible for the debtors' age analysis
- Create and maintain monthly reports
- Assist with daily office administrative duties (filing, answering incoming calls, general administration duties)

**Qualifications**:
Essential
- Grade 12 qualification

Desirable
- Relevant Certificate/ Diploma in Accounting/ Bookkeeping/ Finance-related qualification

**Experience**:

- 3 years experience in a similar/ finance-related role

**Knowledge and Skills**:

- Advanced knowledge of MS Excel
- Proficiency in English and MS Office 365
- Excellent negotiating skills and a strong commitment to customer service
- A high level of accuracy and attention to detail are required.
- Good time-management skills
- Investigative and perseverance skills
- Sound numerical skills

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