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Office / Workshop Administrator

2 weeks ago

Johannesburg, South Africa Staff Solutions Full time

**Gauteng**, JHB - Eastern Suburbs**

**Monthly (Market related)**

**We are seeking an experienced Office / Workshop Administrator in the Manufacturing Industry, based**

**Duties**:
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- **Handling inquiries and incoming work requests**
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- **Attending to all internal/external queries.**
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- **Setting up meetings, as necessary**
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- **Handle all administrative filing**
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- **Handle and organize office filing systems effectively.**
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- **General office management - maintain stationery, office equipment and inventories.**
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- **Typing up correspondences, if necessary**
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- **Proving backup and administrative support for Mark Howard and Thomas Howard, and drafting of tenders/proposals/quotations, where necessary**
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- **Assisting the Contracts Managers with setting up and printing H&S files**
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- **Managing Petty cash, if necessary**
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- **Financial Administration: Purchases/Creditors**
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- **Performing accurate data entry and filing tasks for accounts payable, purchase orders, equipment inventory.**
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- **Financial Administration: Debtors**
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- **Assisting with onboarding of any new employees and departures - welcoming new hires, assisting with departures, providing the employees with all relevant documentation needed - provided by the HR department.**
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- **Assisting with keeping all wage employment contracts up to date**
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- **Assisting with obtaining all relevant HR and payroll related documentation needed as requested**
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- **Arranging training for staff members when requested to do so**
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- **Organising staff travel allowances and accommodation requirements**
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- **Assisting with gathering information needed for Disciplinary Hearings**
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- **Assisting with wages payroll and onboarding of any new employees and departures**
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- **Assisting with keeping all Company documents up-to-date (FEM, Tax compliance, Public liability etc.)**
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**Requirements**:
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- **Grade 12**
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- **Diploma/ Degree in Business Administration, or a related field**
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- **At least 2-3 years or more relevant experience in dealing with debtors/creditors**
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- **Proficient in the use of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint**
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- **Proficient in the use of Sage Accounting / Pastel 18**
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- **Bilingual - English and Afrikaans (Advantageous)**
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- **Experience with creditors/debtors’ management and control**
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- **Experience with Sage: Accounting**
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- **Experience with Pastel 18**
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- **Experience with Purchasing processes and principles**
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- **Familiarity with office equipment, such as printers, fax machines, copy machines, and phone systems**
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- **Experience with Microsoft Office - Outlook, PowerPoint, Word, Excel (essential)**
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- **Experience in handling and controlling stock (Advantageous)**
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For more information please contact:

- Nicole Murie