Governance Administrator

Job Title
- Governance Administrator
- Location
- Selby - Johannesburg, GP 2001 ZA (Primary)
- Occupational Level
- Skilled
- Job Category
- Governance
- Job Type
- Permanent
- Description

As a Governance Administrator you are required to / responsible for providing support to the Company Secretary and Governance and Committee Specialist, with primary responsibility for maintaining compliance to Statutory and Governance laws and regulations, including but not limited, the Companies Act, the King IV Code on Corporate Governance as well as any governance regulations issued nationally and internationally in relation to payment systems. This includes compliance to legislation, registers, policies, procedures, and associated documents.
- Excellent organisational abilities, accuracy and attention to detail.
- Able to multitask.
- Experience of committee functions and procedures.
- Minute-taking experience (minimum of 4 years)
- Good communication and well-developed interpersonal skills.
- Respectful of confidentiality
- Excellent verbal and written communication skills

**You will engage with the following stakeholders**:
**Internal**
- CEO and Management

**External**
- Institute of Directors
- Board members and Assistants
- Shareholder Representatives and Assistants
- CIPC

**Your key responsibilities include**:
**Administrative support**
- Coordinate the scheduling of Board, Committee and Forum meetings and related processes. Diarising of all committee meeting dates.
- Ensuring venues for meetings are organised, including access to all equipment required, i.e: projectors/teleconference call facilities; IT, refreshments.
- Ensure decisions at meetings are enacted, and deal with any follow-up activities
- Liaise with Members and Directors relating to the coordination of meetings/appointments and referral of matters to other employees for response where appropriate
- Drafting resolutions
- Minute taking and action items after meetings
- Manage queries related to statutory matters
- Effectively liaise with clients, teams, colleagues and other contacts
- Advice regarding the Companies Act and Good Corporate Governance (King IV Code on Corporate Governance)
- Maintaining statutory registers (minute books, attendance registers, company statutory records)
- Attend to the Department's administrative related matters.
- Ensure the procurement of signatures for approved minutes and the filing of signed minutes.

**Member and Director Support**
- Organise travel and accommodation requirements for Members and Directors
- Be responsible for the preparation of the annual Board, Committee, and Forum calendar
- Directors' Fees: Scheduling, invoicing, and creating Directors' emoluments.

**Corporate Governance**
- Liaising and coordinating share register activities.
- Manage and file statutory documents
- Open, log, and distribute incoming communications (i.e.Governance Mailbox) addressed to the Company Secretary and Governance and Committee Specialist.
- Keep an issues log of all enquiries and ensure they are executed (i.e. Governance Mailbox)
- Research information to answer queries as directed by the Company Secretary and Governance and Committee Specialist
- Deal with any authorisation requests needing Board or Executive approval and/or signatures, including those for the committees
- Assisting with the monitoring of compliance of management with standing delegations from the board and reporting any breaches.
- Assist in ensuring effective information flows within the board and with and between board committees, and between non-executive directors and management.
- Open log and distribute incoming communications addressed to the Company Secretary and Governance and Committee specialist
- Keep an issues log of all enquiries and ensure they are answered

**QUALIFICATIONS / KNOWLEDGE**
- Appropriate tertiary qualifications (Any qualification relating to Law, Project Management, and or Business Administration)
- Appropriate Company Secretarial qualifications
- Required computer literacy levels
- CGISA student
- Bachelor of Law/LLB advantageous
- MS Microsoft Office Proficient (Word, PowerPoint, Excel)

**EXPERIENCE**
- Between 5 and 7 years’ experience in governance and committees
- Experience in the administration of statutory documents
- Experience in submissions to CIPC and or other regulatory bodies
- 4 Years Plus Minute Taking (Compulsory)
- Strong Calendar Management Experience mandatory
- In-depth knowledge of the following:

- Companies Act
- King IV Code on Corporate Governance
- Excellent Language skills - English writing

**SKILLS**
- Be proactive
- Strong communication skills
- Excellent planning and organising skills
- Quality and detail-oriented duties