Personal Assistant to The Senior Manager

7 days ago

Pretoria, South Africa Nambiti Technologies Full time

**Qualifications and Experience**
- A Secretarial Diploma or Diploma in Public Administration/ Management or Office Management/ Administration/ related qualification.
- A certificate in relation to the functional discipline will be an added advantage.
- At least 2 years working experience as a Personal Assistant/ Secretary or in a similar environment of which 6 months should have been rendered for Management.
- SAP experience will be an added advantage.
- Excellent working experience in MS Office.

**Key Performance Areas**
**Provide Office Management Support in the Respective Office**
- Screen phone calls, enquiries and requests, as well as handling them when appropriate.
- Facilitate the processing of memorandums for approval.
- Keep up to date with administrative changes organizationally and ensure adherence and compliance requirements.
- Coordinate the submission of all required reports for timeous submission.
- Ensure quality standard on all the documentation prior enroute for further handling.
- Coordinate the submission of reports to and from different higher offices.

**Provide clerical Support in the Technology and Digital Office**
- Always process documentation with confidentiality.
- Prepare travel arrangements for the department.
- Assist and coordinate departmental projects.
- Order stationery and office equipment.
- Create and manage purchase requisitions and ensure timeous payment of purchase orders.
- Administer SCM or procurement related processes.

**Correspondence and Document Management**
- Act as the first point of contact in the office and ensure effective running of the office.
- Administer briefing papers, reports, charts and presentations.
- Report, review and quality assure all documents that are submitted for the unit’s attention.
- Develop and maintain document management system (Electronic and manual).
- Manage internal and external correspondence on behalf of the unit.

**Meeting Management**
- Prepare facilities for scheduled meetings, events and arrange refreshments, if required.
- Manage diary and schedule meetings and appointments.
- Take minutes in meetings as and when required.

For more information please contact:
**Tebogo Rankhumise

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