Procurement Administrator

A vacancy exists for a Procurement Administrator at our Head Office (CSA) Branch in Helderkruin reporting to the Group Procurement Manager and Group Chief Procurement Officer. The overall purpose of this position is to perform certain administration functions within the procurement department and reasonable requests from Management. The position performs a variety of tasks related to managing information, processing of information, feedback and communication, data analysing and Customer Service.

**Minimum Requirements**
- Grade 12 - Matric.
- No Criminal Record or any pending cases.
- 2 - 3 Years’ experience in a procurement or administration environment.
- Excellent Computer Skills with good knowledge of Microsoft Outlook, Excel and Word.
- Working Knowledge of SAP advantageous.
- Knowledge around BBBEE would be advantageous
- Excellent Administration Skills.
- Must be able to communicate fluently in English with excellent verbal and written communication skills.
- Be familiar with a variety of the field's concepts, practices, and procedures.
- Ability to liaise professionally with personnel and customers at all levels.
- Ability to work without supervision and under pressure.
- Ability to have good time management and attention to detail
- Must have a valid Driver’s Licence.
- Must have own Reliable Transport.

**Job Specification**

**Key Performance Areas: (not totally inclusive)**:
**Supplier(vendor) Contracts**:

- Understanding the functionality of the process from start to end.
- Daily tracking of new and historical vendors.
- Understanding what is required from a compliance perspective when vendors get onboarded.
- Vendor Management in terms of SLA, costing, and escalation clause with strict timelines as part of the initial contract.
- Making sure that the payment terms with our suppliers are in line with the Group Financial Policy.
- Attention to detail is vital important.

**Savings**
- Savings for the department will be captured on a spreadsheet and submitted to the Group Procurement Manager monthly.
- These savings include; savings on PO’s, working capital, travel and once off.

**Queries**
- Deal with all customer, supplier, finance, and management queries.

**Reporting**
- Monthly reports on Vendors that was loaded.
- Monthly reports on Savings.
- Monthly reports on Vendor Spend.
- Monthly reports on BBBEE

**Price and Vendor Lists**
- A vendor list to be available to the group and our buyers.

**BBBEE Certificates**
- Updated BBBEE certificates will be obtained from the suppliers or service providers on monthly basis.
- From time to time you will assist our BBBEE custodian with projects.

**General Procurement Duties**
- Perform all reasonable request from management with regards to the Procurement function.

**Other Personality Attributes**:

- Relies on experience and judgment to plan and accomplish goal
- Strong interpersonal and communication skills.
- Ability to meet strict deadlines.
- Have excellent organizational, planning, and prioritizing skills.
- Must be able to work as part of a team and encourage development of others.
- Must be able to work reliably and responsibly with internal and external colleagues and suppliers.
- Must be proactive, innovative and objects driven.
- Must be “hands on” and able to resolve problems quickly.
- Must be able to handle difficult customers and suppliers with patience and understanding.
- Ability to work under pressure, independently and willing to travel if and when required. (Needs to be flexible and adaptable).
- Give great attention to detail, results driven with great customer focus and must be responsible and accountable.
- Must be proactive when it comes to cost saving. Must be cost saving orientated and ensure that the company is always getting the best deal/value.
- Have analytical thinking skills.

**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._