Invoicing & General Finance Administrator

4 days ago

Johannesburg, South Africa Talent Acquisition Consulting Full time

Conduct Invoicing & General Finance Administration Activities
- Minimum 3 years of work experience in a similar role
- Gauteng (Rivonia)

**The requirements associated with the position are as follows**:

- Matric (mandatory) with good results plus tertiary qualification (advantageous)
- Previous ProMan software experience (advantageous) and Microsoft Office (mandatory)
- Minimum 3 years of work experience in a similar role
- Aptitude for figures
- Well-organized and able to work as part of a team
- Able to meet deadlines
- Good communication skills
- Aptitude for working with computers
- Accurate with attention to detail
- Dynamic, self-motivated, take responsibility and ownership of tasks
- Works independently
- Approachable and friendly with good people skills
- Ability to self-check calculation workings and reconcile differences
- Ability to work under pressure with high volumes of transactions

**The main duties associated with the position include the following**:

- Working with and receiving invoicing & general finance instruction from project managers and company management
- Working closely and coordinating reports, transactions, and communication with the company credit controller, project managers, and clients
- Providing general administrative assistance to company management and accountants
- Client billing preparation from draft invoice to final approved tax invoice (including credit notes and draft credit notes)
- Delivery of tax invoices to clients with professional communication and etiquette
- Verify and ensure that the billing detail on the tax invoice matches the client's purchase order details
- Receive project instructions and link debtor accounts to projects
- Verify project information received for completeness and accuracy
- Capture project information completely and accurately in the required formats
- Project closure action on an instruction received from Project Managers
- Generate and distribute several project reports during every invoicing cycle or as required
- Ensure that transactions are correctly approved with the appropriate authority before actioning
- Receive and distribute client purchase orders in good time to the correct parties
- Filing and record keeping of client purchase orders, invoicing transactions, and job costing cards in the correct formats and locations
- Resolve billing queries with project managers, clients, and the credit controller
- Reconciling differences in the client purchase order and invoicing transactions where required
- Report transaction irregularities to the finance manager
- Generate and interpret reports on project costs and revenue
- Actioning of ad-hoc general finance-related instructions received from management
- Participating in the various finance department responsibilities toward the company as and when required
- Ensure responsibilities are always carried out in good time to meet deadlines

**Salary package**:
Market-related salary including company benefits, is dependent on individuals' experience and qualifications.

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